Operations and Program Coordinator

National Louis University, IL • Chicago, IL

67d • $19 - $27

About The Position

The Operations and Programs Coordinator will support administrative and academic operations within Accelerate U (AU) at National Louis University (NLU). The Operations Coordinator plays a critical role in ensuring consistent and smooth operations and execution of many aspects of the AU model. The position provides administrative and operational support to key AU program delivery. This includes ordering and managing essential supplies and materials, and managing important communication to various stakeholders (including quarterbacking the AU inbox) and tracking budgetary expenses for the team.

Requirements

• High School Diploma/GED Equivalent; college course work preferred.
• One plus (1+) year's experience in an administrative/office support role.
• Excellent organizational skills.
• Excellent communication skills (written and verbal).

Responsibilities

• Operations support for academic programs, including quarterly creation of program plans in Smartsheet by cohort and managing ongoing execution.
• Academic tracking and student communications for AU programs (program requirements, grade tracking, attendance warnings, and cert exam attempts and completion).
• Manage biweekly execution of 'Program Update' communications, collaborating closely with program leads and other AU staff/faculty.
• Coordinate Operations needs of the AU Team, including Team Office Ops and on-ground logistics.
• Manage AU shared inbox and calendar.
• Manage all supply orders for AU team and programs excluding MA.
• Manage credit card and invoice expenses, co-manage Expenses inbox and track in Smartsheet.
• Event management for team meetings and events.
• Orientation operations including IDs, setup and clean up, food ordering, and prepping of student kits/swag.
• Support new AU Staff in Onboarding and maintain 'AU 101' slide deck.
• Manage Commencement process for AU students.

Benefits

• Health Insurance benefits
• Retirement benefits
• Paid Time Off
• Educational Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED