Operations Analyst-Non Union

Asplundh Construction, LLC•Rocky Hill, CT

About The Position

This position organizes and coordinates office operations and procedures in order to ensure organizational effectiveness, efficiency, and safety. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This person must be a competent leader able to provide guidance and support to office staff. Job Type: Full-Time +, Non-Exempt Pay: Competitive, Hourly

Requirements

Must be 18 years of age or older.
Must be able to make confident and informed decisions, managing a variety of personalities and working well under pressure.
Excellent time management skills and ability to multi-task and prioritize work.
Must have excellent data entry skills and be highly proficient in Microsoft Word and Excel, Power Point is a plus.
Must possess excellent written and verbal communication skills.
Must possess strong organizational and planning skills.
Attention to detail and problem solving skills.
Must have experience with project tracking, expense processing and logging, and employee matrix tracking.
Must be able to write, read, and comprehend written and verbal job instructions/information.
Must be able to lift, move and maneuver up to 50 pounds on an infrequent basis, and up to 10 pounds on a frequent basis
Must have endurance necessary to perform these duties throughout a standard eight or ten hour day
Must be able to work long hours and overtime during emergencies (including holidays, weekends, etc.)
Must have transportation to and from the office location.
Must be able to pass a pre-employment drug screen.
Must be able to pass a background check and Motor Vehicle Records Check (MVR).
Must have a valid driver’s license.
High School Diploma or GED equivalent.

Nice To Haves

Contract language experience is a plus.
Knowledge of the landscape industry is a plus.
Experience in the industry is preferred, but not required.

Responsibilities

Organize office staff, office operations, and procedures.
Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands.
Manage weekly reporting requirements.
Organize and schedule meetings and appointments.
Partner with HR to maintain office policies as necessary.
Coordinate with IT department on all office equipment.
Manage office general and administrative budget.
Update job tracking & reports on a daily basis.
Accountable for daily/weekly deadlines.
Control office inventory management.
Manages job tracking.
Crew timesheet management.
Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
Attendance Requirements are a minimum of 40 hours per week.
Performs other duties as required.
Update and maintain all billing responsibilities.