OPERATIONS ANALYST II - 64082844

State of Florida • Tallahassee, FL

3d • $38,000 - $42,000 • Onsite

About The Position

The position provides administrative, clerical, and operational support to the Environmental Public Health and Public Health Preparedness programs. This position ensures efficient office operations, accurate data management, and timely coordination of program activities. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal staff, external partners, and the public.

Requirements

• Knowledge of administrative principles and practices.
• Knowledge of the methods of data collection.
• Ability to collect, evaluate and analyze data relating to personnel functions.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively.

Responsibilities

• Enter and update data in state and local databases for environmental health and preparedness programs.
• Track and monitor permit applications, inspection schedules, compliance deadlines, and preparedness training records.
• Generate reports for program leadership and regulatory agencies as needed.
• Support staff in preparing documentation for regulatory compliance, audits, and emergency preparedness requirements.
• Ensure confidentiality and accuracy of sensitive health and environmental records.
• Coordinates quality improvement initiatives and participates in cross-departmental programs.
• Creates, maintains, and updates EPH policies and procedures.
• Schedule meetings, prepare agendas, and maintain calendars for both programs.
• Draft, edit, and distribute correspondence, reports, and official documents.
• Maintain organized filing systems (electronic and paper) for program records, permits, inspection reports, and preparedness plans.
• Works with the Personnel Liaison to fill positions within hiring protocols.
• Creates, maintains, and updates EPH policies and procedures.
• Process invoices, purchase orders, and payment requests for the EPH and PHP programs.
• Assist with budget tracking and reconciliation for EPH and PHP expenditures.
• Maintain inventory of office supplies and preparedness materials; order replacements as needed.
• Coordinate logistics for training sessions, public meetings, emergency drills, and outreach events.
• Communicate effectively with internal teams, external partners, and the public to support program goals.
• Performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed