Operations Administrator (Largo & Gaithersburg, MD)

Boland Trane Associates & Boland Trane Services•Largo, MD

4d•Onsite

About The Position

Join the industry leader! BOLAND provides clients with sustainable and energy efficient solutions for commercial, institutional and industrial buildings in the Washington, DC / Baltimore metropolitan area. We allow building occupants and owners to do what they do best -- focus on business, not buildings. Did you know we have been named " Best Place to Work" by 'Washington Business Journal' 18 times? Operations Administrator (Largo and Gaithersburg, MD) : Coordination of internal and external client service requests. Administrative duties as described in responsibilities. Job Type: Full-Time Workplace Type: Onsite, split time between 2 locations (1 day per week remote) Office Location: Largo and Gaithersburg, MD FLSA Status: Non-Exempt

Requirements

High school diploma required
Minimum 2-5 years of previous administrative experience
Knowledgeable in Microsoft Office, including Word, Outlook, Teams, and Excel
Familiar with the HVAC or relevant industry
Self-motivated, determined
Ability to lift 25lbs regularly
Sitting for extended periods of time
Ability to work in standard office environment

Responsibilities

Uniforms & Supplies Handling Regular stock truck equipment including fire extinguishers, first aid kits, FR Equipment-Arc flash equipment for technicians, etc.
Process uniform orders, special/seasonal requests, handle weekly deliveries and distribution, verify weekly invoices, and submit for payment.
Fleet Administration Support Reconcile monthly bills, add & delete trucks and tags-sold or new trucks.
Manage ParkMobile Program and parking ticket administration.
Report & Information Processing Proper review, distribution, and filing of all submitted technical reports, including refrigerant reports, eddy current reports, vibration analysis, augury, oil sample report, etc.
Order oil analysis kits from Trane ChemLab and assemble for distribution, maintain appropriate stock levels.
Maintain up-to-date CFC licenses for all technicians in the appropriate software.
Administrative Tasks Reconcile Visa bill monthly; tool purchases, ParkMobile, Amazon, etc.
Training coordination and support for technician professional development and department meetings (on and off-site).
Collaborate with Service Administrator and Leadership to schedule and execute technician social events.
Collaborate with field and office leadership to contribute articles for company newsletters.
Work with department leadership to support and develop recognition of field and office associates
Maintain service personnel reference documents – flow charts, maps, profiles, and publish to Service SharePoint regularly.
Other duties as assigned