Operations Administrator: Center for Transportation Research - UTK

University of Tennessee•Nashville, TN

1d•$80,000 - $105,000•Hybrid

About The Position

This full-time exempt status position at the Center for Transportation Research of the University of Tennessee, Knoxville is funded through a renewable contract with the Tennessee Highway Safety Office (THSO) of the Tennessee Department of Safety and Homeland Security. This position manages the fiscal operation, grants and contracts processes, and serves as the online grants' management system administrator. This position is also part of the THSO management team providing leadership to support staff. Primary functions are fiscal operations and grant management system administrator. Secondary functions are management and program management responsibilities.

Requirements

Bachelor’s degree with 2-3 years’ experience
Must have demonstrated leadership and supervision skills.
Must have excellent communication and organizational skills.
Must have the ability to effectively work with diversified groups of highway safety advocates and agencies.
Must have demonstrated ability to give lectures, training, and/or presentations.
Must have the ability to manage fiscal and budget tracking.
Ability to multi-task and work with minimal supervision.
Ability to prioritize and balance a heavy workload based on project needs and deadlines.
Eagerness and ability to learn new and complex issues.
Ability to work autonomously as well as within a team environment.
Use of concise, efficient, and effective interpersonal and communication skills - virtual, oral, and written.
Advanced knowledge of Microsoft Office - Word, Excel, Access, PowerPoint, Outlook, etc.

Nice To Haves

Advanced knowledge of federal transportation regulations specific to the National Highway Traffic Safety Administration

Responsibilities

Prepare and maintain annual THSO budget comprised of federal funding
Create contracts and financial documentation for sub-grantees
Serve as the THSO liaison to the Department of Safety and Homeland Security, Finance, and Legal departments
Ensure compliance with federal and state rules and regulations
Review and approve fiscal documentation submitted by sub-grantees
Review and approve reimbursement vouchers
Submit annual application and supporting documentation for federal funding
Serve as administrator for on-line grants management system
Develop and implement systematic changes
Provide technical support for THSO grantees and staff
Create annual application submission and review process for sub-grantees
Provide training to new staff and new sub-grantees
Serve as member of the THSO management team that makes decisions directly impacting the office and assist with management oversight of staff
Serve as program manager for multiple sub-grantees
Assist sub-grantee project directors with grant performance (compliance, claims, reporting, etc.)
Conduct annual on-site monitoring visits with assigned sub-grantees
Create and instruct portions of the annual grantee orientation workshops