Operations Administrator

Mecca Agency-posted 9 months ago
Full-time • Entry Level
Santa Ana, CA
Construction of Buildings
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The Operations Administrator's primary function is to provide operational and administrative support to the CEO and work closely with other MECCA Departments to coordinate operational and human resources tasks and projects. This position will also play a pivotal role in the running of the MECCA Wellness Center on site by supporting the Wellness Center Director. The Operations Administrator works independently on projects, from conception to completion, and manages a wide variety of agency activities and confidential matters with the highest degree of discretion.

  • Provides support to CEO and performs project-based duties in tandem with other MECCA Departments including working with the Wellness Center Director to address operational and administrative tasks.
  • Manages CEO's calendar and scheduling via direct email and verbal communication with partners.
  • Under the direction of the CEO, coordinate the activities of the Board of Directors and other CEO-led agency meetings and committees.
  • Assist and provide coordination of facilities/catering for special functions and projects as required.
  • Maintains inventory of assets and works in tandem with the Finance Department to provide updates and produces reports.
  • Perform a variety of skilled administrative duties including: newsletter, preparing reports, correspondence and receiving deliveries.
  • Manage the company phone system, including answering and filtering incoming telephone calls.
  • Assist with the coordination and support organizational trainings, special events and community outreach events such as transporting supplies/ items, set-up and breakdown including staffing the event.
  • Support the CEO with human resources compliance and coordination, including recruitment, onboarding and serves as the liaison between all employees and the company benefits plan.
  • Attends any required trainings, meetings, conferences, and events as needed.
  • Identify, suggest changes, and improvements in work processes to promote efficiency in office operations.
  • High School degree or equivalent experience.
  • At least 2 years of professional coordination experience.
  • Strong interpersonal communication skills, and the ability to present information concisely and effectively, both verbally and in writing.
  • Excellent relationship skills; the ability to work effectively in a small and collaborative team environment.
  • Solution-oriented approach, with excellent time management and organizational skills; strong attention to detail.
  • An ability to work in a fast-paced and deadline-oriented environment.
  • Capacity to work in ambiguity through periods of growth and change.
  • Hourly pay of $26/hour.
  • 12 PTO days.
  • 14 paid holidays + floating holiday.
  • 100% health, dental and vision insurance coverage.
  • Term-life insurance.
  • On the job training.
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