Operations & Administrative Coordinator

Oceanit Laboratories • Honolulu, HI

73d • $19 - $24

About The Position

Oceanit is a Mind to Market company that develops innovative solutions from fundamental science and engineering to deliver technologies and solutions that make the world a better place. Since our founding in Hawai'i in 1985, Oceanit's projects and products have addressed problems in diverse global markets such as energy, aerospace, healthcare, software & artificial intelligence, sustainable engineering solutions, optics & sensors, and more. Are you a highly organized, detail-oriented professional who thrives on keeping operations running smoothly behind the scenes? At Oceanit, we're seeking an Operations & Administrative Coordinator to provide superior support across shipping logistics, inventory and asset management, travel coordination, and general administrative functions. You'll play a key role in ensuring critical systems are well managed—from coordinating field deployment logistics to managing travel arrangements and supporting major company events. This is a dynamic position where no two days are the same—and your ability to problem-solve, prioritize, and keep things moving will make a real difference.

Requirements

• High school diploma or GED required; a degree in business, logistics, or related field is preferred
• Experience with shipping (hazardous materials experience is a plus)
• Prior travel coordination experience
• Excellent organizational and time management skills
• Clear, professional communication—both verbal and written
• Proficiency in Microsoft Office
• Strong attention to detail and analytical problem-solving skills
• A team-oriented mindset with flexibility to support multiple functions
• Availability to work on-site, Monday-Friday, 8:00 AM - 5:00 PM

Responsibilities

• Serve as the primary outbound shipping coordinator, including international, hazardous materials, and ITAR shipments
• Support logistics for field deployments and reconcile all shipping invoices
• Oversee company-wide inventory and asset management (both government- and Oceanit-owned)
• Receive goods, update systems (JAMIS), and ensure compliance with asset tagging policies
• Lead the annual physical inventory process
• Help streamline and optimize storage space usage
• Coordinate travel arrangements (air, hotel, rental cars, etc.) for teams across the company
• Process and support travel reconciliation and documentation
• Assist with company credit card reconciliation
• Provide front desk coverage as needed
• Support planning and execution of special events (e.g., Innovation Summit, Summer Picnic)
• Run errands (e.g., Costco, Lex Brodie) and assist with ad hoc office needs
• Provide back-up support to other administrative team members
• Assist with company-wide purchasing and procurement processes as needed

Benefits

• Comprehensive Medical, Dental & Vision Insurance
• 401(k) Retirement Plan with Company Matching
• Paid Time Off (PTO) and Holidays
• Flexible Spending Accounts (FSA)
• Life Insurance & Disability Coverage
• Wellness Programs
• A collaborative, mission-driven workplace where creativity and initiative are celebrated

What This Job Offers

• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED