Operations & Administrative Coordinator

Climate Systems Inc•Rapid City, SD

About The Position

At Temperature Technology, Inc., we’re committed to delivering smarter, more efficient building solutions through expert temperature control and airflow systems. With over 40 years of trusted service in the region, we’ve built a reputation for being fast, fair, and dependable. Our mission is simple: “To provide our customers with the highest quality products and service in the temperature control and air flow business.” As a team, we take pride in our craftsmanship, stand behind our work, and prioritize customer satisfaction at every step. Whether we’re installing new systems or troubleshooting complex control issues, we respond quickly, work with integrity, and always put our customers first. We’re looking for motivated individuals who are ready to grow their skills, contribute to a collaborative environment, and help us continue setting the standard in temperature controls. If you value quality, reliability, and being part of a team that stands behind its promises, you’ll feel right at home here. We’re looking for a highly organized and detail-driven Operations & Administrative Coordinator to support our team across licensing, safety, fleet management, inventory, and office operations. This is a key role that helps keep our operations running smoothly and our teams supported in the field and office.

Requirements

Strong organizational and multitasking skills
High attention to detail and follow-through
Proficiency in Microsoft Office (especially Excel)
Strong communication and teamwork skills
Ability to manage multiple priorities and deadlines
Experience in administrative or operations roles preferred

Nice To Haves

HVAC, construction, or service industry experience is a plus

Responsibilities

Licensing & Compliance Track and manage licensing requirements (SD Electrical, SD Commission Code classes, Wyoming Fire Marshal, Tribal licenses)
Ensure timely renewals and organized documentation
Safety Coordination Support safety initiatives alongside leadership
Prepare, organize, and document trainings (in-house & OSHA)
Maintain OSHA logs and safety records
Fleet Management & Compliance Track vehicles, trailers, and equipment (mileage, maintenance, repairs)
Ensure all fleet vehicles have proper registration, insurance, and documentation
Manage annual registrations (Oct/Nov)
Vehicle & Equipment Coordination Schedule windshield repairs and coordinate decals
Maintain spare key organization
Inventory & Shipping Assist with inventory labeling and biannual counts
Process warranty returns and repairs
Office Operations Order supplies and coordinate office needs
Schedule equipment repairs (copier, etc.)
Handle occasional supply runs
Technology Support Manage company phone tracking and updates
Set up new devices and coordinate returns
Accounting Support Match packing slips to invoices
Assist with material and filter order coordination
Additional Responsibilities Manage employee apparel inventory and orders
Organize year-end file archiving and shredding
Coordinate SDARNG security clearance list annually
Support ESOP and team-focused social media efforts
Assist with customer appreciation (Thanksgiving cards & gifts)