Admin Assistant/Reception

Colorado Springs World Arena•Colorado Springs, CO

44d•$20 - $22•Onsite

About The Position

The Colorado Springs World Arena owns and independently operates The Broadmoor World Arena, the premier sports and entertainment venue in southern Colorado, and the adjacent World Arena Ice Hall. The Arena is a 7,500-seat multipurpose facility and the Ice Hall, with two sheets of ice, is a US Olympic and paralympic Committee-designed Olympic Training Site for the U.S. Figure Skating and hold of The Broadmoor Skating Club. CSWA also operates, under contract with El Paso County, the 2,000-seat Pikes Peak Center for the Performing Arts, home of the Colorado Springs Philharmonic Orchestra. In coordination with and at the direction of the Senior Operations Manager and/or higher authority, this position is primarily responsible for supporting the Operations Department in accounting, purchasing, personnel concerns, and organizational assistance for the Broadmoor World Arena, Ice Hall, and Pikes Peak Center.

Requirements

Must have excellent customer service skills with a willing and pleasant attitude.
Must have strong communication skills in the English language with attention to detail.
Minimum of Associates’ Degree preferred; Bachelor’s Degree is highly preferred.
Proficient computer skills including knowledge of windows-based computers, word processing, spreadsheet, presentation applications and Internet navigation.
Ability to work independently, but still as a part of the overall team atmosphere helping promoters, tenants, clients, co-workers and managers as required.

Responsibilities

Process accounts payable; ensure accuracy and timeliness of processing payment information.
Reconcile expense reports and company credit card transactions.
Assist with maintaining employee time and attendance records.
Prepare basic financial reports and summaries for management review.
Coordinate purchasing of office supplies, materials, and equipment according to company policies.
Source with vendors to secure cost-effective and high-quality goods and services.
Maintain accurate records of purchase orders, deliveries, and vendor contracts.
Assist with recruitment coordination (posting jobs, scheduling interviews, processing applications).
Support management with internal communications.
Maintain calendars for leadership staff and operations projects.
Ensure compliance with company policies and confidentiality standards.
Participate in work planning for facility maintenance and operations.
Monitor expenditures for equipment, materials, and supplies.
Perform related duties and responsibilities as required.