Operations Administrative Assistant
About The Position
We are seeking a talented Operations Associate to join our team. This offers a unique chance to collaborate with a team of seasoned entertainment industry payroll specialists and to positively impact our film and television production clients. We are looking for a detail-oriented and organized professional to provide essential administrative support to our finance and operations teams. This role is critical to maintaining smooth daily operations and ensuring accurate processing of mail, client files, and financial documents. This role is an in-office position located in our Delhi, NY, Atlanta, GA or Burbank, CA Office. WHO WE ARE GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software application, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. To learn more about the productions we partner with, please visit greenslate.com.
Requirements
- Resilient: You thrive under pressure and can effectively manage high work volumes.
- Detail-Oriented: You possess acute attention to detail and a high standard for accuracy.
- Tech-Savvy: You are proficient with Google Workspace, Excel, and tax/project management platforms.
- Technically Curious: You have a genuine interest in learning about software tools, automation, and AI.
- An Agile Learner: You quickly adapt to and master new technologies.
- Solution-Focused: You are tenacious and look for ways to solve problems rather than just completing tasks.
- Challenge-Driven: You love tackling difficult projects and see them as opportunities.
- A Team Player: You are driven, friendly, approachable, and enjoy working collaboratively
Responsibilities
- Receive, sort, and distribute incoming mail efficiently and accurately to various departments
- Manage and organize various mail files according to established procedures
- Process and review duplicate file notifications and exceptions
- Set up new accounts with third party vendor
- Support quarter-end and year-end reconciliation processes
- Assist verification team with wage orders and benefit charge statements
- Other duties as needed to support the operations team
- Assist the finance team with check depositing and printing
- Assist the finance team by mailing out various items as needed
- Maintain accuracy and confidentiality in handling financial documents
- Support general administrative needs as they arise
Benefits
- Compensation that reflects your value: Competitive salary packages tailored to your experience with opportunities for regular reviews and raises
- Comprehensive Benefits: Benefits that go beyond the basics, including a matching 401(k), Employee Assistance Program/mental health support, accident insurance, wellness discounts and perks through the Holisticly platform
- Impactful Work: Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
- A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service and Collaboration drive everything we do
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
