Operations Administrative Assistant

nVent • Oregon, WI

4d • Onsite

About The Position

We’re looking for people who put their innovation to work to advance our success – and their own. Join an organization that ensures a more secure world through connecting and protecting our customers with inventive electrical solutions. Position Summary: The Operations Administrative Assistant provides critical support to the manufacturing operations team by handling administrative tasks, coordinating communication, and ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced industrial environment. The role also supports the Environmental, Health, and Safety (EHS) team by assisting with documentation, compliance tracking, and safety communications.

Requirements

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• 1+ years of administrative experience, preferably in a manufacturing or industrial setting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a dynamic environment.

Nice To Haves

• Experience with ERP systems (e.g., Epicor) is a plus.

Responsibilities

• Administrative Support:
• Prepare and maintain reports, spreadsheets, and documentation related to production, inventory, and scheduling.
• Assist with data entry and record-keeping in ERP or manufacturing systems.
• Manage calendars, schedule meetings, and coordinate travel arrangements for operations leadership.
• Communication & Coordination:
• Serve as a liaison between operations, HR, safety, and other departments.
• Communicate with vendors, suppliers, and external partners as needed.
• Support onboarding and training coordination for new operations staff.
• Document Management:
• Maintain organized filing systems for safety records, compliance documents, and operational procedures.
• Assist in preparing materials for audits and inspections.
• Operational Support:
• Track and order supplies for the plant and office.
• Monitor and report on KPIs and production metrics.
• Support continuous improvement initiatives and lean manufacturing efforts.
• EHS Support:
• - Assist the EHS team with maintaining safety documentation and compliance records.
• - Help coordinate safety meetings, training sessions, and incident reporting.
• - Support communication of safety policies and procedures across the plant.

Benefits

• Medical, dental, and vision plans along with flexible spending accounts, short-term and long-term disability benefits, critical illness, accident insurance and life insurance.
• A 401(k) retirement plan and an employee stock purchase plan — both include a company match.
• Other supplemental benefits such as tuition reimbursement, caregiver, personal and parental leave, back-up care services, paid time off including volunteer time, a well-being program, and legal & identity theft protection.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees