Operational Paralegal

USA Waste and Recycling•Enfield, CT

3d•Onsite

About The Position

USA Waste and Recycling and its affiliated family of companies are building out a small, high-impact legal team to support a growing, dynamic business. As our Operational Paralegal, you will be the central hub for contracts and key legal documents across a diverse group of entities, working closely with in‑house attorneys, leadership, and operations in a fast-moving, family-led environment. You will touch customers, municipal, and vendor agreements, help keep our corporate records organized, and support smooth closings and transactions. This is a great role for a seasoned corporate paralegal who enjoys ownership of process, variety in day‑to-day work, and direct interaction with business partners. Why USA Waste and Recycling 401 (K), Roth, and Profit Sharing/Match Plans Competitive Salaries Comprehensive medical, dental, and vision insurance. FSA Eligibility. Telehealth and Mental Health support. Life insurance options include a 100% employer funded option. Employee Assistance Program Training and development opportunities with a growing, family-owned company

Requirements

3-5+ years as a corporate paralegal, ideally within a mid-‑to large‑sized law firm or sophisticated in‑house legal department.
Bachelor's degree required; paralegal certification preferred.
Strong proficiency with word processing, document management, and presentation software; comfortable working with deadlines and templates.
Exceptional attention to detail, organization, and follow‑through; able to manage multiple matters and deadlines at once.
Clear, professional communication skills and a collaborative working style; comfortable interacting with attorneys, executives, and operations teams.
Cultural fit with a practical, hands‑on, family‑oriented environment.

Responsibilities

Contract Intake & First-Level Review Serve as the primary intake gatekeeper for customer, municipal, and vendor agreements needing legal review, ensuring matters are routed and tracked appropriately.
Conduct first-pass review of standard commercial terms in contracts and flag issues for attorney review.
Maintain, update, and deploy standardized templates for complex, recurring transactions, particularly municipal contracts and bids.
Corporate Records & Transaction Support Act as docket manager for entity organizational documents, maintaining corporate records, good standing certificates, and related filings.
Handle closing/post-closing/transaction housekeeping, including organizing and indexing closing sets and managing document retention in accordance with company policies.
Legal Team Coordination & Executive Support Manage in‑house attorneys' calendars, including scheduling and prioritizing meetings, calls, and internal/external appointments.
Track key legal deadlines and milestones (filings, contract dates, regulatory and board calendars) and ensure attorneys have the time and information needed to meet them.
Prepare attorneys for meetings by organizing agendas, gathering background documents, and circulating materials and follow‑ups.
Act as a primary point of contact for internal teams and outside counsel on scheduling, status updates, and next steps; help maintain matter trackers and task lists for the legal team.
Documentation, Drafting & Administration Draft, format, and revise documents and correspondence from attorney direction, including dictation/transcription when needed.
Ensure consistent document management practices, including naming conventions, filing, and version control across legal matters.