Operation Supervisor

Felton Institute•San Francisco, CA

4d•$71,000 - $75,000•Onsite

About The Position

The Operations Supervisor is responsible for the administration and operations of the Child and Adult Care Food Program (CACFP) across all early care and education centers, while also playing a key role in supporting the overall administration team. In this role, the Operations Supervisor ensures compliance with CACFP regulations, record keeping, quarterly monitoring visits and overall contract administration. Areas of responsibilities include, but are not limited to: staff supervision, development, and evaluation of the performance of Kitchen team and Centers assistants/ Custodians, and coordinates procurement of necessary supplies and operations of the program. Additionally, this position collaborates with the operations/facilities team to ensure the smooth functioning of the division programs’ handling various projects and operational tasks as assigned. This position requires flexibility, attention to detail, and evening and weekend project work as needed. In addition, it requires experience and good judgment to plan and accomplish all projects and program goals. A certain degree of creativity and latitude is expected.

Requirements

Associate degree with an emphasis in management, business, or related field (preferred)
At least 3 years of relevant work experience (Required)
Ability to provide leadership and stability and supervise staff of various educational and experiential backgrounds in a positive, respectful manner
Excellent verbal, and written communication skills
Professional appearance and demeanor, with professional ethics of confidentiality, ability to exercise good judgment and discretion
Attention to detail, ability to manage a wide variety of tasks and meet deadlines, and reliability/dependability)
Reliable, ability to prioritize assignments and complete them in an efficient and timely manner according to due dates and timelines.
Upon hire, must be able to pass a physical exam and TB screening, to meet Title 22 regulations as required
Upon hire, must pass a Department of Justice fingerprint clearance and a Child Abuse Index clearance as required by licensing
Must be able to lift to 40+ lbs. (may include equipment)
Must be able to bend, stoop, sit on the floor, lower, and raise self from the floor and use both hands to grasp securely on a consistent basis
Ability to independently understand, speak, read, and write English adequate to communicate
Ability to work independently under broad supervision
Ability to be a team player with a welcoming attitude

Nice To Haves

Bilingual Spanish/English (Preferred)

Responsibilities

Oversee the annual contract renewal with the California Department of Education Nutrition Services (CNIPS) for the administration of the CACFP.
In collaboration with the RN and Operations Supervisor, manage Felton's Child and Adult Care Food Program (CACFP) for the EGE Program, including the Infant Food Program, ensuring adherence to the Simplified Buying Guide and Cycle Menus.
Coordinate with the Operations Supervisor to identify and document CACFP revenues and reimbursements, ensuring all expenditures are allowable, necessary, and reasonable.
Regularly monitor CACFP meal service across all ECE classrooms to ensure compliance.
Conduct quarterly CACFP site monitoring assessments, follow up with action plans as needed, and submit facility monitoring reports three times per year as required.
Lead the preparation of necessary documentation and binders for CACFP program reviews and audits.
Review and maintain vehicle inspection checklists, coordinate vehicle maintenance and repairs with vendors, and handle DMV registration and insurance renewals.
Work closely with the Accounting Department to track and validate all CACFP revenues, reimbursements, and expenditures.
Ensure adequate food and supplies are purchased, stored, and served per CACFP guidelines, managing program requests for CACFP food items.
Monitor storage conditions, complete regular inventory of food supplies and equipment, and verify compliance with CACFP standards.
Ensure all appliances, such as freezers and refrigerators, are functional, properly maintained, and logged daily.
Respond to on-site emergencies involving equipment, utilities, and infrastructure.
Coordinate staffing for the kitchen and center assistants, ensuring appropriate coverage and communication with supervisors.
Schedule, lead, and monitor CACFP program training for all staff, ensuring timely completion and certification.
Identify and address unsafe conditions promptly.
Oversee the timely processing of CACFP vendor invoices and records of expenditure (ROEs) for the CYFTAY division on a weekly basis.
Perform various administrative tasks such as drafting routine correspondence related to operations and arranging meetings as needed.
Handle recruiting, interviewing, onboarding, and training, and supervise the Kitchen team, Center Assistants, and Custodians.
Supervise and evaluate the CACFP team, offering guidance and feedback to promote staff performance and growth.
Serve as backup support for the Operations Supervisor and Facilities Supervisor and their respective teams as needed.
Conduct documented performance reviews twice annually, providing constructive feedback and monitoring staff development.
Meet regularly with individual staff members and groups, keeping records of discussions and decisions.
Approve timesheets and leave requests for direct reports.
Arrange staff work schedules, accounting for vacations, absences, and coverage needs to ensure smooth program operations.
Maintain a staffing plan and arrange coverage as needed to meet program requirements.
Plan and manage overtime or adjust schedules, process timecards, and delegate tasks.
Assist the Facilities Supervisor with routine maintenance for CACFP program facilities, ensuring maintenance, janitorial, and pest control services are conducted properly.
Conduct daily walk-throughs to oversee school facilities' condition and coordinate larger facility projects with the Operations and Facilities team.
Support the Operations & Facilities team with special projects.
Provide support for event planning and logistics for all CYFTAY division events and activities as needed.