Operation Manager

Mount Mary University•Milwaukee, WI

17h•Onsite

About The Position

This position requires a highly organized and proactive leader to oversee the daily operations within the department. The team member will focus on events, custodial, campus services, purchasing, furniture, fleet management, and office moves. Managing vendors, other team members and communicating with departments to ensure success. The position will require the management of administrative tasks, support team members, support campus inquiries and ensure a productive work environment. Excellent communication skills, strong organizational abilities, and must be a team player. Core Department Values Respect- Empathy and trust Information- Truth & Fact to the best of your knowledge Connect- Be present in conversations Hope- Team building or personal knowledge gained

Requirements

Strong background in office or department management.
Seasoned experience in event planning and scheduling
Ability to mentor departmental staff to enhance their performance, development and productivity.
Proven leadership role preferred.
Demonstrated project management skills.
Demonstrated proficiency knowledge of the Microsoft Office Suite is required
Ability to work independently and under minimal supervision
Knowledge of applicable building codes, ordinance and regulations of State and local authorities
Ability to interpret and comprehend blueprints and schematics
Ability to work in fast paced, rapidly changing environment and a STRONG work ethic and desire to learn.
Strong oral, written, and interpersonal communication skills, including the ability to work with diverse groups to provide positive customer service interactions.
Strong understanding of contracting vendors and vendor management
Strong working knowledge and understanding of established professional codes of ethics and best practices within a campus setting
Demonstrated commitment to promoting inclusiveness and cultural competence; experience working with underrepresented students and students from at-risk backgrounds
Experience and understanding of current issues and developments in higher education
Outstanding verbal, writing, and presentation skills; must be able to communicate and interact effectively with Mount Mary students, employees, and alumnae
Exceptional ability to multitask and prioritize projects
Excellent oral, written, and interpersonal communication skills, including the ability to work with diverse groups, facilitate group process and foster collaborative decision making
To perform this job successfully, an individual must be able to perform each primary duties satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform primary functions.
May be required to lift up to 60 lbs.
Must reach, bend, stoop, lift
Must sit, walk or stand
Some repetitive motion may be required
Can be scheduled for up to 40 hours a week This position is 50% office work and 50% hands on.
Varying workflow; sometimes stressful with high workload times of the year
Normal job schedule is first shift Mon – Fri. Receives after hour's calls and on call rotation.
Ability to work variable schedules including weekends, nights, and day shifts as necessary.
Complete work required within a limited space
Complete work required within a limited time
Flexing work hours, as needed to support the campus needs, is permitted

Responsibilities

Takes a hands-on training approach to completing work orders and projects.
Oversees and actively works with B&G work order system and other Mt Mary systems
Manages the logistics to run an event at Mt Mary. Set-up, Take down, Storage, IT, Preclean, Post clean, and signage. Prepare and reviews documents to ensure the best possible customer experience.
Assists in the development of the Event program manual for training student workers. This would include summer events and school year events.
Works closely with the Grounds lead to manage the universities fleet of vehicles and schedules the usage requests.
Oversee calendar management for team members, scheduling meetings, schedule vendors and appointments as needed.
Support human resources functions including correcting employees, hiring and onboarding new employees.
Communicate effectively with department team members, students, faculty, and vendors to help with smooth operations.
Maintains an organized workspace and storage closets.
Perform clerical duties such as data entry, corresponding within email and Microsoft teams.
Ensuring a welcoming environment for visitors and clients.
Lead team management efforts by providing guidance and support to staff members. Including team meetings Aid in supervising daily office activities to ensure compliance with company policies.
Manages vendors to perform preventive maintenance tasks as well as repair projects.
Holds vendors accountable from quoting the task to invoicing. As well as warrantee work. Custodial Vendor, Equipment Rental Vendor, General and Hazardous waste Vendor Works as a project manager to keep track of projects and work orders.
Prepare schedules and reports as needed.
Performs other duties as assigned from time to time by Sr. Director of Operations.
Manages and tracks vendors and partners via department systems Manages small & large B&G cleaning projects
Supports the Sr. Director of Operations on larger projects
Ability to run a small crew of 2 to 4 employees as well as student workers.
Assists in the purchasing of supplies and replacement equipment.
Has several direct reports. Mailroom Manager, Custodial Maintenance Technician, and student workers
Perform other duties, responsibilities, or special projects assigned