Operating Room Schedule Clerk

Kaiser Permanente • Honolulu, HI

112d

About The Position

The position involves maintaining the master schedule for all surgical procedures and performing related duties to coordinate the scheduling of these procedures. The individual will prepare and confirm surgical case logs for posting charges and assist in creating Surgeon preference cards. The role requires effective communication and attention to detail to ensure the smooth operation of surgical scheduling.

Requirements

• Experience typing at least 40 words per minute.
• High school diploma or equivalent combination of education and experience may be considered in lieu of requirements.
• Demonstrated knowledge of and skill in interpersonal relations, oral, and written communication.
• Demonstrated knowledge of medical terminology in Operating Room surgical procedures.
• Ability to communicate in person, by telephone, and in writing with the accurate exchange of detailed information.
• Ability to read, write, speak, and understand English.
• Mathematical ability and mental alertness with the ability to focus on details.
• Ability to work in a constantly busy environment and manage multiple priorities with calmness and excellent customer service.

Nice To Haves

• One to two years clerical office/reception experience.
• Experience in scheduling Operating Room surgical procedures.
• Demonstrated knowledge of medical terminology, surgical equipment, and supplies.
• Demonstrated knowledge of and skill in computer scheduling systems.
• Completion of a medical terminology course.

Responsibilities

• Maintains master schedules for all surgical procedures.
• Communicates accurately in receiving and providing surgical procedure information in written and verbal communications.
• Reviews scheduled surgical cases for equipment conflicts, supply needs, Surgeon schedule conflicts, special requests and other details that are required for the surgical procedures.
• Cancels and reschedules surgical procedures as necessary.
• Communicates with Operating Room Inventory Associates to ensure notification of outside vendors and contingent workers of case requirements and requests.
• Prepares and confirms surgical case logs for accuracy before forwarding to Finance for posting charges.
• Assists with creating Surgeon preference cards for new Surgeons and/or new surgical procedures.
• Observes computer system operations to detect malfunctions; notifies supervisor and other appropriate personnel of problems; implements corrective measures as instructed.
• Notifies supervisor or designated individual of any significant delay or backlog in processing departmental work.
• Establishes and maintains courteous, cooperative relations when interacting with others.
• Performs and accepts responsibility of other duties and accepts responsibility as assigned.

What This Job Offers

• Industry: Ambulatory Health Care Services
• Education Level: High school or GED