Operating Area Administrative Assistant

Infinite Services-posted about 1 year ago
$45,760 - $54,080/Yr
Full-time • Entry Level
Ambulatory Health Care Services
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The Operating Area Administrative Assistant provides comprehensive administrative support to ensure smooth and efficient operations within a specific area or department. This role involves handling a variety of tasks, including coordinating schedules, managing communications, organizing documents, and assisting with day-to-day administrative functions. The ideal candidate will be detail-oriented, possess strong organizational skills, and have the ability to multitask effectively in a fast-paced environment.

  • Coordinate meetings, appointments, and events for the operating area or department.
  • Serve as a primary point of contact for internal and external communications.
  • Organize and maintain documents, records, and files in both physical and electronic formats.
  • Input and update data into relevant databases, spreadsheets, and systems.
  • Assist with various administrative tasks, such as preparing reports, presentations, and agendas.
  • Collaborate with other team members and departments to facilitate seamless operations.
  • Maintain accurate records of meetings, decisions, and actions.
  • Conduct research as needed to support projects and initiatives.
  • Handle sensitive information with discretion and maintain confidentiality.
  • Identify and resolve administrative issues and challenges.
  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Proven experience in an administrative support role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills, both written and verbal.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Adaptability and willingness to learn new skills and processes.
  • Discretion and professionalism when handling confidential information.
  • Ability to work independently as well as part of a team.
  • Experience in a similar industry or environment.
  • 1 year of experience with Microsoft Excel.
  • 1 year of experience with Microsoft PowerPoint.
  • Health insurance
  • Dental insurance
  • 401(k)
  • Paid time off
  • Vision insurance
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