Open Science Operations Associate

Astera Institute • Emeryville, CA

31d • Onsite

About The Position

Astera is a private foundation on a mission to steer science and technology toward an abundant future for all. We believe the coming years will bring an era of unprecedented scientific and technological advancement as exponential progress in AI converges with central advances in other fields to dramatically accelerate innovation. This inflection point provides an unparalleled opportunity to fundamentally rethink the institutions, systems, and tools that drive scientific progress. We are searching for visionary leaders who are compelled by the challenge of driving transformative change in the way science is funded, conducted, and communicated. You can read more about our mission, vision, and programming here.
We are seeking a highly organized, proactive, and mission-aligned Open Science Operations Associate to support and extend Astera’s open science strategy across internal programs and external partnerships. In this in-person role, you will work closely with the Head of Open Science to operationalize open science initiatives, serve as a first point of contact for community members and tool builders, and ensure that ideas, opportunities, and relationships are evaluated, tracked, and advanced effectively.
This role is both internally and externally facing and is ideal for a strong operator with experience in open science ecosystems who thrives in ambiguity, can represent leadership thoughtfully, and enjoys translating vision into execution. You will act as connective tissue across teams, initiatives, and stakeholders—helping ensure Astera’s open science work is rigorous, responsive, and impactful.

Requirements

• Bachelor’s degree or equivalent experience in a relevant field.
• 1–4 years of experience in roles involving program coordination, operations, research support, community management, or similar work in open science, academia, nonprofits, or technology-adjacent environments.
• Demonstrated familiarity with open science concepts, ecosystems, and stakeholders (e.g., open access, open data, open tools, preprints, research infrastructure).
• Strong operational skills, including the ability to manage multiple threads of work, keep systems organized, and follow through reliably.
• Excellent written and verbal communication skills, with the ability to engage thoughtfully with both technical and non-technical audiences.
• High judgment, discretion, and professionalism when representing leadership and the organization externally.
• Self-directed, high-agency approach to work, with comfort operating in evolving, loosely defined problem spaces.

Nice To Haves

• Experience interfacing with researchers, tool builders, or funders in open science or research infrastructure contexts.
• Prior experience conducting interviews, evaluating proposals, or supporting hiring processes.
• Comfort synthesizing complex information into clear summaries and recommendations.
• Experience working closely with senior leadership or serving in a coordinating or “right-hand” role.
• Strong interest in the future of scientific institutions, incentives, and knowledge production.

Responsibilities

• Support the Head of Open Science in day-to-day operations, including tracking initiatives, managing priorities, preparing materials, and following through on action items across multiple workstreams.
• Develop and maintain lightweight systems (e.g., intake tracking, decision logs, meeting notes, CRM-style records) to ensure open science activities and relationships are well organized and transparent.
• Identify operational gaps or bottlenecks in open science programs and proactively propose improvements to workflows, documentation, or coordination.
• Serve as a primary point of contact for individuals and teams pitching open science tools, platforms, or initiatives to Astera.
• Conduct initial screening conversations to understand proposals, assess alignment with Astera’s goals, and synthesize key insights for leadership review.
• Track inbound opportunities over time, ensuring timely follow-up and clear communication with external partners.
• Act as a liaison between Astera and members of the open science community, including researchers, tool developers, funders, and collaborators.
• Build trusted relationships with external stakeholders through thoughtful communication, responsiveness, and follow-through.
• Represent Astera’s open science values and priorities clearly and consistently in external interactions.
• Attend meetings, workshops, and events on behalf of the Head of Open Science when appropriate, capturing context, decisions, and next steps.
• Communicate outcomes and recommendations back to leadership clearly and accurately, exercising good judgment about when to escalate questions or decisions.
• Support hiring for open science-related roles, including sourcing candidates, conducting initial interviews, coordinating interview logistics, and synthesizing feedback.
• Help onboard new team members, fellows, or collaborators into Astera’s open science practices, norms, and expectations.
• Draft summaries, briefing documents, and internal notes related to open science initiatives, partnerships, and decisions.
• Help maintain clear, up-to-date documentation about open science programs, priorities, and processes to support internal alignment and external clarity.

Benefits

• The successful candidate will receive a competitive compensation package, commensurate with their experience.
• Astera Institute is an Equal Opportunity Employer committed to building a diverse and inclusive team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees