OOS Licensing & Reporting Specialist

DH Wine Compliance•Windsor, CA

68d

About The Position

Join a team that keeps the wine industry running smoothly—one regulation at a time. If you thrive on precision, love solving puzzles wrapped in regulations, and can juggle deadlines without dropping the glass, you might be exactly who we’re looking for. Our Licensing & Reporting Compliance Specialist helps our team navigate the ever-changing world of alcohol regulations with confidence. This role blends research, project ownership, state communication, and hands-on execution. You’ll handle everything from applications and renewals to brand registrations and reporting cycles—while helping our clients stay compliant and stress-free.

Requirements

3+ years of wine industry compliance or regulatory experience, distilled spirits knowledge a bonus.
Ability to work independently and collaboratively with teams of varying experience levels.
Strong organizational skills, high accuracy, and a stubborn refusal to let details slip.
Excellent research, communication, and relationship-building abilities.
Proficiency in Microsoft 365, Outlook, Excel, Adobe Acrobat, and ShipCompliant.
A proactive mindset—always looking for better ways to work.
Comfort with standard office equipment and digital tools.
A valid driver’s license and occasional travel availability.
Flexibility to work extended hours during peak regulatory seasons.

Nice To Haves

Bonus points for experience with the TTB COLA Registry or NetSuite.

Responsibilities

Prepare, submit, track, and maintain alcohol-related licenses, tax accounts and brand registrations across multiple states and tiers.
Assist with monthly, quarterly, semiannual, and annual compliance reporting.
Manage DTC and three-tier tax accounts and maintain accurate online and hard-copy submissions.
File license cancellations and corresponding final reports, ensuring all related trackers are accurately updated.
Conduct compliance audits and produce clear, accurate documentation.
Perform state regulatory research, communication, and cross-department collaboration.
Lead Online Account Migration projects and contribute to complex infrastructure initiatives.
Maintain organized electronic files, records, and client documentation.
Play an essential role in fiscal license renewal periods as part of the renewal team.
Support department process improvements and keep internal procedures current.
Collaborate with Specialists II and III, supporting client tasks and communications.
Participate in client meetings and maintain a polished, professional company image.
Delegate tasks to Compliance Assistants when appropriate.
Maintain strict confidentiality and demonstrate the judgment to handle sensitive information.
Stay ahead of state and federal regulatory changes and share findings with the team.
Track and reconcile billable and administrative time accurately.
Support daily administrative tasks—mail prep, scanning, filing, photocopying.
Participate in company meetings, presentations, and team training efforts.