Onsite Project Administrative Assistant (Electrical Construction)

EMCOR Group • Plain City, OH

66d

About The Position

Eagle Electrical Services seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position.

Requirements

• High School diploma or GED required.
• Bachelor of Business Administration desirable.
• Knowledge of the construction industry and contract documentation.
• Working knowledge of federal, state, and city regulations and guidelines.
• Proficient in Microsoft Office Outlook, Word and Excel applications.
• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to lead people and get results through others.
• Must demonstrate ability to effectively organize multiple projects and resource planning skills.
• Must demonstrate technical skills necessary for project engineering.
• Must work with minimal supervision.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate commitment to company values.

Responsibilities

• Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects.
• Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational tasks.
• Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents.
• Request certificates of insurance, prequalifications, OSHA, and safety related items from subcontractors and vendors.
• Participate in design and construction coordination meetings internally and externally as needed.
• Negotiate and maintain relations with vendors and subcontractors.
• Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team.
• Perform additional assignments as required by the operating needs of the company or as directed by senior project managers.

Benefits

• Competitive salary
• Comprehensive benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Specialty Trade Contractors
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees