Onsite Billing Associate

S. A. Comunale Co.•Barberton, OH

16d•Onsite

About The Position

S.A. Comunale is seeking an Onsite Billing Associate to support the Aligned job site in Sandusky, Ohio. The primary function of this role is to process monthly GMP billings. The Company goal is to continuously grow the revenues while maintaining profits, satisfying customers’ requirements, and staying compliant with required guidelines Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Executive Vice President of Mechanical and Project Executive. This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on customer service and support, quality work performance, and administration. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Requirements

High school diploma or GED is required.
5+ years’ previous billing experience is required.
Previous experience in the construction industry is required.
Strong customer service skills and the ability and willingness to learn new systems and processes required.
Proven experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.

Nice To Haves

Business to business collections is a plus.

Responsibilities

Create monthly GMP billing sheets for submission to the Construction Manager for processing.
Coordinate with the Contract Department and the branches to obtain paperwork and resolve discrepancies.
Review contracts/POs for each job to verify contract price.
Set up jobs and Schedule of Values in lump sum billing in TCMS, as needed.
Create, print, and post invoices in TCMS, All-Share and Textura.
Scan billing packets and credit memos into Doc Manager and send to customer before billing deadline.
Post pencil jobs by closing calendar deadline monthly for TCMS, Textura, GC Pay and Procore billings.
Verify billing requirements and documents needed to submit pay request if information is missing from file.
Invoice using TCMS AIA documents, state documents, costumer forms, and standard AIA documents, customize invoices as needed.
Request closeout information be sent by the Blueprint Room Associate as needed.
Work with Accounts Receivable Associates and customers to address customer issues, accounts, paperwork, etc. and solve in a timely fashion.
Keep an updated log of customer emails and contact information in TCMS.
Ensure accounts are balanced and all information is accurate and up to date.
Research contact information and/or any other items as directed.
Responsible for sending out pay applications and all pencil copies of invoices to be billed.
Prepare waivers, affidavits, and sworn statements.
Provide material or job information to contractors as requested.
Request supplier waivers to complete billing processes.
Send waivers to customers.
Verify final face amounts are accurate.
Send retention letters as needed.
Respond to a high volume of emails and/or inquiries regarding payment.
Obtain missing paperwork from vendors.
Enter customer invoices on customer websites.