Onsite Banquet & Events / Lifestyle Coordinator (Yosemite Lakes)

RealManage•Coarsegold, CA

51d•$45,000 - $50,000•Onsite

About The Position

RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry. RealManage Elevated Onsite is a values-based company with the following values as our guiding principles: Integrity: we always do the right thing. Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship. Selflessness: more than teamwork; we are part of something special and much larger than any of us. Personal Relationships: we are a professional services company; people do business with people they like. Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better. Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued. Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities. RealManage has earned the prestigious Certified recognition from Great Place to Work, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience. Community Overview: Vision: Yosemite Lakes Park will endure as a beautiful place to raise a family and enjoy a lifetime! Mission Statement: The mission of Yosemite Lakes Owners Association is to nurture a culture of community, to preserve the natural beauty of our surroundings and to exercise sound financial stewardship that allows the best quality of life for our residents through efficient, resourceful and professional leadership. Goals: To maintain a park like setting that reflects the natural beauty of the Sierra foothills. To enhance the safety, welfare, and interests of the owners and visitors. To maintain the amenities which enrich our quality of life. To support events, organizations and activities in Yosemite Lakes Park that promote a sense of community. To exercise financial stewardship to achieve peak performance, productivity and profitability. To ensure a Master Plan is in place for management of vital infrastructure including roads and the water system. What you'll find here Yosemite Lakes Park is a non-gated community in the Central California Sierra Mountain foothills located between Yosemite National Park and Fresno near the unincorporated town of Coarsegold. YLP covers about 10 square miles at elevations from 900 to 2,200 feet, naturally landscaped by oak tree, pine tree, and boulder landscapes, pristine views of snowcapped mountains and the broader views of the Central Valley. All homes are custom-built on 1 acre and larger home sites. There are 2,263 parcels with about 1,870 homes. YLP is administered by an elected board of the Yosemite Lakes Owners Association (YLOA). Declaration of Restrictions (DOR) are not stringent as YLP caters to people who enjoy an active outdoor lifestyle and the community retains its character by individual pride in ownership. Amenities include a 9-hole golf course with pro shop and coffee shop, riding/boarding stable, clubhouse with restaurant, lounge and library, swimming pool and tennis courts, a ball field, picnic areas, basketball court, volleyball court, tether ball, private security, storage facility, hiking/riding trails and fishing lakes. About the Role Yosemite Lakes Park seeks a dynamic, creative, and detail-oriented Banquet & Events Coordinator to plan, organize, and execute both community and private events - from weddings and banquets to HOA-sponsored gatherings. This role blends hospitality, marketing, and community engagement to foster an inviting and connected atmosphere for residents and guests. The ideal candidate thrives in a fast-paced environment, balancing logistics, creativity, and client relations with professionalism and enthusiasm.

Requirements

2+ years of experience in event coordination, hospitality, or community relations.
Strong organizational and time management skills with the ability to multitask.
Creative mindset with attention to detail and client experience.
Excellent communication skills (written and verbal).
Proficiency with Microsoft Office Suite, Canva, and digital marketing tools (Constant Contact, Mailchimp).
Familiarity with event software and virtual meeting platforms (Zoom, Teams).
Ability to work evenings, weekends, and holidays as needed.
Ability to stand, walk, bend, and lift during events (with reasonable accommodations).
Lift up to 35 lbs regularly and 50 lbs occasionally.
Work both indoors and outdoors in varying weather conditions.

Responsibilities

Plan, coordinate, and execute HOA-sponsored and private events at the Blue Heron Clubhouse and other YLP venues.
Manage all logistics including scheduling, staffing, décor, menu coordination, and equipment setup.
Conduct tours, menu tastings, and meetings with potential clients.
Create and maintain Banquet Event Orders (BEOs), proposals, and contracts.
Attend and oversee events to ensure smooth execution and customer satisfaction.
Maintain detailed records of events, communications, and post-event reviews.
Obtain new clients through networking, advertising, and follow-up from sales lead lists.
Build and maintain long-term relationships with clients and vendors.
Maintain a client database for future marketing opportunities (anniversaries, birthdays, corporate functions).
Provide excellent customer service through prompt and clear communication.
Develop and manage an annual advertising and promotions budget.
Create and distribute marketing materials including flyers, newsletters, social media posts, and event signage.
Coordinate bridal shows, vendor partnerships, and sponsorships.
Maintain and update website content (menus, calendars, sponsor links, and event details).
Manage cross-promotions among YLP amenities such as Live at the Lake, Fairway Café, and the Blue Heron Lounge.
Develop creative campaigns to boost community participation and private bookings.
Assisting and backup for weekly newsletter YLP Life
Schedule and train front-of-house and banquet staff.
Maintain inventory of event supplies, linens, and non-alcoholic beverages.
Work with accounting on billing, contracts, and payment collection.
Ensure all event-related materials (BEOs, contracts, banquet packages) remain current and accurate.
Support Association meeting communications and assist with technology needs (Zoom, Teams, AV setup).
Capture event photos and collect participant feedback for continuous improvement.
Collaborate with the Website and Communications Teams to promote community involvement.
Assist with community surveys and engagement initiatives that strengthen resident connections
Other duties as assisgned by the supervisor.