Onsite Administrative & Operational Assistant

Meridian University • Petaluma, CA

84d

About The Position

Meridian University is seeking a team member to support university operations performing administrative support duties and performing onsite facility needs. This position is full-time, with base working hours from Monday to Friday, 8:45am to 5:15pm Pacific Time, located on-site at Meridian University's Bay Area Center in Petaluma, CA. This position is not eligible for hybrid or remote work.

Requirements

• High school diploma or higher.
• Prior experience as an office/administrative assistant, financial services assistant, customer service agent, or similar.
• Excellent written and verbal communication skills.
• A sense of initiative and exceptional diligence.
• Exceptional time management skills, with an interest in efficiency and optimization.
• Comfort in fast-paced and continuously evolving environments.
• Basic movement ability such as walking, climbing stairs, crouching, sitting at a desk for several hours at a time and the ability to perform basic housekeeping movements such as sweeping, using a vacuum, moving items up to 20 lbs, moving trash cans, etc.
• Familiarity with using Windows suite programs.

Nice To Haves

• Bachelor's degree or higher.
• Experience working in a startup environment.
• Familiarity with Salesforce (experience working with other case management/CRM systems also a plus) and Notion.

Responsibilities

• Support one or more departments; placement depending on prior experience, interests, and organizational needs.
• Engage reliably and consistently with staff, faculty, and students, as needed.
• Perform administrative tasks such as scheduling, documentation, data entry, and light project coordination.
• Help streamline internal processes by identifying inefficiencies and suggesting practical improvements.
• Contribute to the upkeep and functionality of Meridian’s offices, including greeting visitors, maintaining shared spaces, and coordinating basic building needs.
• Provide general support for events, meetings, and other campus activities.
• Learn and adapt quickly to new systems, tools, and workflows as needed.

Benefits

• Medical
• Dental
• Vision
• Life
• 401(k)
• PTO
• Sick Time
• Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED