Oncology Marketing Administrative Assistant (Philadelphia, PA)

GlaxoSmithKline • Philadelphia, PA

383d

About The Position

The Marketing Administrative Assistant for the Oncology Business Unit at GSK is responsible for providing comprehensive administrative support to senior leadership within a fast-paced global environment. This role involves managing schedules, organizing travel, preparing correspondence and presentations, and facilitating effective communication within the team and with external partners. The position is designed to help the individual grow their career while contributing to the success of the organization.

Requirements

• High School diploma or GED
• 5+ years' experience supporting executive or marketing leadership within the pharmaceutical industry

Nice To Haves

• Associate degree
• Advanced IT skills including Microsoft Outlook, PowerPoint, Word, and Excel
• Demonstrable experience in providing secretarial support to senior leadership and Academia
• Excellent organizational skills with high attention to detail

Responsibilities

• Responsible for full schedule management for Marketing VP and Brand Leads.
• Monitor internal and external correspondence ensuring appropriate replies or prompt delegation and tracking of actions.
• Escalate necessary queries as appropriate.
• Research content to prepare correspondence and presentations in collaboration with internal departments and external organizations.
• Organize travel itineraries, liaising with internal and external organizations.
• Maintain marketing org charts, distribution lists, and rosters.
• Manage, maintain, and reconcile Procurement, Corporate Meeting, and Corporate T&E cards.
• Plan meetings, including sourcing, negotiations, hotel logistics, and communications for attendees.
• Craft team communications such as people announcements and deadline reminders.
• Attend OMLT meetings, capturing notes, actions, and follow-up items.
• Collaborate on internal and external communications.

Benefits

• Comprehensive benefits program including health insurance, retirement plans, and wellness programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Chemical Manufacturing
• Education Level: High school or GED