Remote Oncology Data Specialist - Certified BIDMC

Beth Israel Lahey Health•Boston, MA

10d•$27 - $36•Remote

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Under the supervision of the Oncology Data Manager, the Oncology Data Specialist analyzes, abstracts, and codes selected cases using the appropriate manuals. The Oncology Data Specialist also may assist with the accreditation process activities for the American College of Surgeons Cancer CoC program, NAPRC, and NAPBC; quality improvement activities, cancer conferences, and community and professional education programs; and provides ongoing communications with the State Health Registries. Job Description: Primary Responsibilities: 1. Identifies cases to be registered, including malignancies on the reportable list and cases selected by the medical staff, and other case-finding activities (essential). 2. Analyzes, abstracts, and codes selected cases utilizing a variety of manuals, including but not limited to : ICD – 03, STORE, SEER, AJCC Staging, Grade, EOD, Solid Tumor Rules, Hematopoietic Manuals, and the Mass Cancer Registry. 3. Prepares data to be submitted to the Massachusetts Cancer Registry. 4. Serves as liaison to internal and external customers related to registry functions and provides orientation and training for new staff and non-certified registry personnel 5. Reviews quality control reports, reviewing the completed abstracts with physicians and/or other cancer registrars. 6. Collaborate with cancer registry team to achieve clear understanding of expectations, maintaining high levels of satisfaction through ongoing communication 7. Assists with the follow up activities and recurrence rates to registry standards 8. Attends meetings and educational conferences assuming personal responsibility for professional development and ongoing education to maintain proficiency and certification. 9. Foster team member growth, providing subject matter support as needed 10. Maintain targeted personal productivity 11. Abstracts pertinent data elements from patient medical record in order to identify and assign appropriate topography and morphology codes, type of treatment and appropriate staging 12. Updates knowledge of current trends and practices related to data abstracting and outcomes measurement in reference to the oncology population 13. Contributes and/or reports data relevant as needed for the oncology annual report and service line activities 14. Follows all guidelines set forth by HIPAA in regards to release of personal health information. 15. Interfaces/problem solves with other departments within the system as well as physician offices and other health care facilities to obtain timely and appropriate patient information 16. Oversees maintenance of automated records and appropriate manual filing systems for efficient functioning of the registry

Requirements

Licensure Requirement: Oncology Data Specialist - Certified required – Certification to be obtained within two (2) years of hire into role
Excellent knowledge of medical terminology and cancer staging required; coursework in anatomy and physiology desired
Strong working knowledge of American College of Surgeon’s Commission on Cancer accreditation standards related to registry activities
Ability to work collaboratively and effectively with internal and external customers
Exposure to multiple patient medical record systems (EMRs) and clinical databases
Intermediate proficiency with MS Office (Microsoft Excel)
Proficient in evaluating cancer registry data for concordance with cancer program accreditation and other applicable standards
Experience working at a CoC Accredited facility
Strong analytical and critical thinking skills to approach problems in a systematic method using the ability to synthesize data and suggest recommendations
Demonstrates high standards for accuracy and attention to detail
Demonstrates technical savvy and strong desire to learn new systems and technology
Thrives working independently and takes ownership of projects/patient records
Consistently and clearly communicates, adjusting style and tone as needed to effectively collaborate with hospital partners, peers, team leads and others
Demonstrates strong self-organizational and time management skills to concurrently manage multiple accounts, adjusting as needed to shifting timelines and priorities
Adapts to changes in hospital partner timelines, requirements, and project assignments
Maintains a high degree of responsibility in keeping PHI secure and confidential

Responsibilities

Identifies cases to be registered, including malignancies on the reportable list and cases selected by the medical staff, and other case-finding activities (essential).
Analyzes, abstracts, and codes selected cases utilizing a variety of manuals, including but not limited to : ICD – 03, STORE, SEER, AJCC Staging, Grade, EOD, Solid Tumor Rules, Hematopoietic Manuals, and the Mass Cancer Registry.
Prepares data to be submitted to the Massachusetts Cancer Registry.
Serves as liaison to internal and external customers related to registry functions and provides orientation and training for new staff and non-certified registry personnel
Reviews quality control reports, reviewing the completed abstracts with physicians and/or other cancer registrars.
Collaborate with cancer registry team to achieve clear understanding of expectations, maintaining high levels of satisfaction through ongoing communication
Assists with the follow up activities and recurrence rates to registry standards
Attends meetings and educational conferences assuming personal responsibility for professional development and ongoing education to maintain proficiency and certification.
Foster team member growth, providing subject matter support as needed
Maintain targeted personal productivity
Abstracts pertinent data elements from patient medical record in order to identify and assign appropriate topography and morphology codes, type of treatment and appropriate staging
Updates knowledge of current trends and practices related to data abstracting and outcomes measurement in reference to the oncology population
Contributes and/or reports data relevant as needed for the oncology annual report and service line activities
Follows all guidelines set forth by HIPAA in regards to release of personal health information.
Interfaces/problem solves with other departments within the system as well as physician offices and other health care facilities to obtain timely and appropriate patient information
Oversees maintenance of automated records and appropriate manual filing systems for efficient functioning of the registry