Oncology Data Specialist (Remote)

Vanderbilt Health•Nashville, TN

36d•Remote

About The Position

Responsible for assuring integrity and quality of cancer clinical research data is maintained and that data is collected in accordance with national and state agencies, cancer program accreditation agency, VUMC Cancer Committee. Knowledge of guidelines for determining case eligibility; responsible for complete summary of patient history, diagnosis, treatment and status for cancer patients for monitoring patient outcomes and evaluation of results of treatment. Under national reporting standards, maintains accurate and timely documentation, manages data entry for case completeness and demonstrates knowledge on data retrieval. Participates in department wide quality assurance of cancer data and other studies as assigned. Represents program and department at major tumor boards.

Requirements

Certified Tumor Registrar - National Cancer Registry Assoc., Oncology Data Specialist - National Cancer Registry Assoc.
Relevant Work Experience
5 years
High School Diploma or GED

Responsibilities

Knowledge and understanding of policies, procedures, and regulations governing cancer reporting, staging of disease and coding of cancer.
Possesses a basic awareness of the National/ State regulations, National Cancer Reporting Act and TN Cancer Reporting Act; Commission on Cancer (CoC), Cancer Program Standards, NAACCR, AJCC, SEER, FORDS, Collaborative Stage, ICD-0, CAP, WHO, CDC and HIPAA regulations
Possesses knowledge of COC standards in the collection of cancer data to aid and assist cancer committee and cancer program, identify and address deficiencies in areas of patient care as a critical component of cancer patient care.
Knowledge and understanding of rules and regulations for analyzing specific cancer data into the oncology database
Prepares/processes and completes each abstract identified in accordance with federal/ state regulations, accreditation, institutional and departmental policies and procedures. Additionally, analyzes data for cases not required by federal or state, but meeting requirements for special case studies, identified for reportable by agreement cases.
Identifies patients involved in clinical trials at VUMC and documents pertinent clinical data into patient abstract.
Digests complex clinical information to determine if data entered into Metriq is accurate, complete and valid data / CS, AJCC, FORDS, SEER. Understand clinical pathways to determine what types of treatment should be expected based on site, extent and type of cancer.
Utilizes all available resources/ online tools for input of accurate information (e.g. CA Forum, Multiple Primary & Histology coding, Hematopoietic Coding Manual, COC, SEER,) seeks guidance from manager as needed.
Identify individual data errors/ edits and provide case validation for 100% error free data submission to National Cancer Data Base (NCDB) and to Tennessee Cancer Registry.
Participates in quality improvement initiatives, assist with department quality assurance and improvement plan as directed by manager.
Knowledge of basic spreadsheet application for data presentation.
Prepares spreadsheet reports (e.g. CSR, Special studies) as requested by manager.
Posses knowledge of computer basics for healthcare with use of the internet, software application of Word, Excel and online tools, webinars, etc.
Basic awareness of epidemiology, disease frequency, prevalence, Incidence rates.
Actively identifies and participates in training, education, and development activities to improve own knowledge and performance to sustain and enhance professional development. Pursues avenues to ensure awareness of the latest information available for Certified Tumor Registrars.
Maintains required certification to meet national accreditation standards.
Assumes responsibility for continuous learning, engaging in a minimum of at least 15 hours of continuing education activities annually.
Attends in-services of professional associations (e.g. NCRA, ONS (Oncology Nursing Society), NCCN, TN CA Coalition (TCC)).
Demonstrates initiative in self-directed learning, as evidenced by attendance of professional development opportunities. Actively seeks new learning opportunities. Sees learning as part of work
Represents department and accredited cancer program at tumor boards.
Attends major multidisciplinary tumor board as assigned by manager and contributes information as needed in and collaborative environment for correct cancer staging.
Provides education regarding cancer staging guidelines for legislative and accreditation agencies as needed.
Serves as resource for cancer program for special projects and data requests.