Oncology Data Coordinator

Hurley Medical Center•Flint, MI

About The Position

Assists the administrative and/or physician director, the program directors, and other professional staff in planning, organizing, coordinating, and maintaining Cancer Center programs. Performs highly specialized work in cancer data abstraction, case finding, reporting and management. This role requires advanced clinical knowledge of oncology pathology, staging, treatment and national/state reporting standards (NAPBC, State registries). The data produced directly impacts accreditation, quality initiatives, research and clinical decision-making. Plans, organizes, directs, and controls the work activities of clerical personnel within the Cancer Center. Participates in quality assessment and continuous quality improvement activities. Ensures compliance with all appropriate Safety and Infection Control Standards. Performs all job duties and responsibilities in a courteous and customer-focused manner according to the Hurley Family Standards of Behavior and Management Code of Conduct. Works under the general supervision of the administrative and/or physician director or designee who reviews work for conformance with established procedures and standards. Exercises working supervision over clerical employees within the Cancer Center office and ambulatory oncology.

Requirements

High school graduate and/or GED equivalent.
Certification as a Registered Health Information Technician (RHIT).
Certification as an Oncology Data Specialist (ODS) (see Special Note).
Three (3) years of experience in the performance of more responsible office work in an Oncology office preferred.
General oncology knowledge in multi-specialties
Ability to multitask and manage high caseloads independently under strict deadlines.
EMR proficiency
Knowledge of medical and anatomical terminology commonly used in Oncology services.
Knowledge of supervisory methods and techniques.
Knowledge of office practices and procedures.
Knowledge of appropriate federal, state, professional standards, regulations, and guidelines.
Ability to communicate effectively in both written and oral formats.
Ability to maintain and keep involved clerical records and to prepare accurate reports and statistics from such records.
Ability to establish and maintain harmonious and effective working relationships with physicians, other Medical Center employees, and the general public.

Responsibilities

Assists administrative and/or physician director, program directors, and other professional staff in planning, organizing, coordinating, and maintaining cancer center programs.
Assists administrative and/or physician director and program directors in preparation of plans, budgets, policies, and procedures necessary to achieve agreed upon goals.
Responsible for case finding and abstracting, utilizing sources from pathology, radiology, surgery and other clinical sources. Incorporates utilization of complex guidelines to ensure accurate and compliant case capture.
Provides oversight for a weekly tumor board conference, prepares and reviews cases for presentation to the multidisciplinary attendees; enters findings in the registry and provides summary of the recommendations to the clinical team.
Develops, maintains and updates accreditation policies and protocols to ensure compliance with NAPBC standards.
Serves as a subject-matter expert on cancer registry regulations and workflows.
Conducts data analysis to identify trends and gaps, supports quality initiatives and provides validated reports for audits, NAPBC accreditation and for leadership decision-making.
Works closely with oncologists, pathologists, radiologists, surgeons, navigators and leadership to resolve discrepancies, support research and provide analytical guidance.
Maintains up to date knowledge of oncology coding, staging, treatment guidelines and national reporting requirements; actively participates in training, webinars and conferences.
Assigns, monitors, and evaluates work of personnel.
Develops, monitors, and ensures adherence to policies and procedures to accomplish agreed-upon departmental objectives.
Maintains efficient productivity and customer satisfaction standards.
Develops staffing and work schedules for personnel.
Approves leaves, vacations, personal days, and overtime.
Accurately computes and signs timecards.
Interviews, hires, evaluates, disciplines, and, when necessary, recommends discharge of staff.
Completes performance appraisals in a timely manner.
Answers grievances.
Identifies, plans, and assists in orientation, training, and in-service/continuing education of personnel.
Coordinates cancer center activities with other departments or units to ensure efficient and effective delivery of services.
Reviews all applicable federal, state, and local regulatory agency guidelines and professional standards governing cancer center programs and procedures.
Adjusts or recommends adjustment of policies and procedures to achieve compliance.
Resolves problems, obtains information, and responds to inquiries or complaints in a manner requiring considerable knowledge about Medical Center/Care Center policies, procedures, and operations.
Performs difficult information gathering, completes complex calculations, drafts routine and special reports or summaries requiring knowledge of cancer center policies, procedures, and operations.
Accesses computer/information systems for input or retrieval of information.
Demonstrates effective judgement and ability to understand, react effectively and treat (if appropriate) unique needs of patient age groups served.
Performs other related duties as required/assigned.
Utilizes new improvements and/or technologies that relate to job assignment.