Community Medical Services-posted 1 day ago
Full-time • Mid Level
Remote • Scottsdale, AZ
51-100 employees

Community Medical Services (CMS) is hiring an Onboarding Specialist. Under the supervision of the VP of EXT Partnerships, the Onboarding Specialist is responsible for managing high-volume, full-cycle onboarding processes to ensure a smooth and compliant transition for new hires. This role partners with HR, hiring managers, and candidates to deliver a positive onboarding experience while maintaining accuracy, efficiency, and regulatory compliance. As part of our mission to help individuals recover from substance use disorders, you’ll thrive in a supportive, engaging, and fulfilling work environment where your contributions are valued. The position is currently remote and may require working on site as business needs dictate and also could evolve to a hybrid schedule over time.

  • Manage high-volume onboarding for new hires across entire organization.
  • Coordinate and process background checks, drug screenings, and employment verifications.
  • Complete and audit documentation I-9 in compliance with federal regulations.
  • Ensure all onboarding documentation is accurate, complete, and submitted timely.
  • Utilize HRIS systems (Paylocity preferred) to track onboarding progress and employee records.
  • Communicate clearly with candidates, hiring managers, and other business partners throughout the onboarding process.
  • Maintain confidentiality of employee information and comply with healthcare and employment regulations.
  • Identify opportunities for process improvement and support onboarding scalability and growth.
  • High School Diploma or equivalent
  • The position is currently remote and may require working on site as business needs dictate and also could evolve to a hybrid schedule over time.
  • Bachelor’s degree in Human Resources, Business Administration, or related field
  • 3–5 years of experience in onboarding required
  • Proven ability to manage high-volume onboarding in a fast-paced environment
  • Strong knowledge of compliance requirements (I-9, background checks, drug screens)
  • Tech-savvy with proficiency in HRIS and MS systems
  • Excellent attention to detail and organizational skills
  • Strong communication and interpersonal skills
  • Ability to work independently and collaboratively across teams
  • Paylocity experience preferred
  • Healthcare industry experience is a plus
  • Ability to communicate clearly and effectively between all organizational levels and with outside providers
  • Advanced computer knowledge, including ability to navigate in electronic health records
  • General knowledge and aptitude for working independently with adults of mixed ethnic groups
  • Culturally competent and sensitive to client and employee needs
  • Excellent organizational skills, accuracy, and attention to detail
  • Problem solving, conflict resolution, time management, and strong customer service skills
  • Strong team player comfortable working in a fast-paced setting
  • Ability to maintain confidentiality to ensure compliance with HIPAA and 42 CFR, Part 2
  • Flexible with the ability to work in a continuously changing environment
  • Frequent use of a telephone, computer, printer, fax machine and copier
  • Frequent use of the internet and various web browser software, and Microsoft Office products, including Outlook, Word, Excel, and PowerPoint
  • Prolonged sitting, standing, frequent bending, stooping, or stretching associated with an office environment
  • Manual dexterity using a calculator and computer keyboard
  • Frequent and prolonged typing and operation of computer, keyboard, and telephones
  • HR-related certification (PHR, SHRM-CP) preferred
  • Paylocity experience preferred
  • Healthcare industry experience is a plus
  • Subsidized medical, dental, and vision insurance
  • Health savings account
  • Short and long-term disability insurance
  • Life insurance
  • Paid sick, vacation, and holiday time
  • 401K retirement plan with match
  • Tuition and CME reimbursement up to 100%
  • Employee assistance program to support your mental health and wellness
  • Ongoing professional development
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