Onboarding Coordinator

Mercer Advisors

97d

About The Position

The M&A Human Resources Coordinator will be responsible for providing general administration and operational support of the tactical HR tasks for the mergers and acquisitions area of the human resources team. The successful candidate will play an integral role in maintaining and integration of confidential employee records, processing time-sensitive documents, and assisting with the smooth onboarding process of acquired employees through the transition of newly acquired firms.

Requirements

• High School Diploma required, associate’s degree or higher strongly preferred.
• 3 years of experience in a similar role.
• Knowledge of HRIS data entry and maintenance or similar systems.
• Experience with Excel.
• Experience in a fast-paced work environment with changing demands.

Nice To Haves

• Strong service mindset.
• Self-starter.
• Keen attention to detail.
• Strong verbal and written communication.
• Strong organization skills.
• Solid problem-solving skills.
• Collaborative approach to business.
• Ability to handle highly confidential matters and maintain employee privacy.

Responsibilities

• Working closely with M&A HR Program Manager to facilitate onboarding and administrative tasks for partners and employees going through the mergers and acquisitions process.
• Facilitating and organizing all Onboarding tasks.
• Draft all confidential employment documents with strict attention to detail (Employment Agreement, Exhibits, and Restrictive Covenants) in a timely manner.
• Create profiles for employees in the HR system.
• Manage I-9 upload and completion of E-Verify.
• Create client (manager) access to the HR system for timekeeping responsibilities.
• Coordinate background check process.
• Guide new employees through electronic onboarding tasks and being available for questions.
• Upload executed agreements and setting up Box personnel folders for each active employee.
• Updating and maintaining spreadsheet data accurately and timely, including merger status and employee data.
• Auditing of compliance Form I9 and eVerify process for all new hires.
• Insuring a smooth transition new employee orientation and completion of compliance tasks via HRIS and subsequent technology.
• Managing the organization of new employee personnel files.
• Building and fostering relationships with internal departments that HR partners closely on with new employees.
• Providing an exceptional acquisition experience.
• Regularly provide status updates and information to M&A HR Program Manager.
• Supporting HR team members on HR tasks and projects as assigned.
• Willingness to contribute to all HR initiatives for overall enhanced employee experience.

Benefits

• Company Paid Basic Life & AD&D Insurance.
• Company Paid Short-Term and Long-Term Disability Insurance.
• Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance.
• Three medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
• Health Savings Account (HSA) with company contributions on a per pay period basis if enrolled in either HDHP medical plan.
• Two comprehensive Dental Plans.
• Vision Insurance Plan.
• Dependent Care Savings Account for child and dependent care.
• 14 Company Paid Holidays with a full week off at Thanksgiving.
• Generous paid time off program for vacation and sick days.
• Employee Assistance Plan.
• Family Medical Leave.
• Paid Parental Leave (6 weeks).
• Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (6 weeks).
• Adoption Assistance Reimbursement Program.
• Company Paid Concierge Services.
• 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match.
• Pet Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees