Onboarding Coordinator
About The Position
The Onboarding Coordinator – Home Health & Hospice The Coordinator is responsible for managing the onboarding process for clinical and non-clinical staff in a regulated healthcare environment. This role ensures all onboarding requirements, credentials, and compliance documentation are completed accurately and timely in accordance with federal, state, and agency-specific regulations. The Onboarding Coordinator serves as a key liaison between HR, Recruiting, Clinical Leadership, and new hires to support a smooth and compliant transition into patient care roles.
Requirements
- High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
- 2+ years of HR onboarding, credentialing, or healthcare administrative experience preferred
- Experience in Home Health, Hospice, or healthcare setting strongly preferred
- Familiarity with CMS Conditions of Participation and state regulatory requirements
- Experience with HRIS systems (Paylocity preferred)
- Strong attention to detail and documentation accuracy
- Excellent organizational and communication skills
- Ability to manage high-volume onboarding in a fast-paced environment
Responsibilities
- Coordinate and manage the full onboarding lifecycle for Home Health and Hospice employees, including clinical and administrative staff
- Assign, track, and audit onboarding tasks and documents through Paylocity
- Ensure compliance with Medicare, Medicaid, CMS, state licensing, and agency policies
- Verify completion and accuracy of required clinical documentation, including but not limited to: o Professional licenses and certifications o Background checks and drug screens o Immunizations, TB testing, and health screenings o CPR/BLS certifications o OIG/GSA exclusion checks
- Communicate onboarding requirements, deadlines, and next steps to new hires in a clear and supportive manner
- Coordinate orientation schedules and assist with new hire orientation sessions
- Collaborate with Recruiting and Clinical Leadership to ensure readiness for patient assignment
- Monitor onboarding timelines and escalate delays that may impact start dates or patient care
- Maintain accurate and confidential employee records in compliance with HIPAA and HR standards
- Assist with audits, surveys, and regulatory reviews related to personnel files
- Provide onboarding status updates and reporting to HR and leadership as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
