On-Site Project Coordinator
About The Position
The On-Site Project Coordinator ensures that field operations run smoothly, site access is coordinated, and project expectations are met. This role works closely with clients, field technicians, and internal teams, including attending onsite meetings and supporting field personnel with setup and documentation tasks. Prior exposure to architectural existing conditions, building surveys, surveying, or geomatics is helpful, particularly for supporting field documentation, site coordination, and technical setup. This position is ideal for someone organized, communicative, and comfortable working in active facilities while supporting technical workflows.
Requirements
- 2–4 years of experience in project coordination or project management within AEC, architecture, surveying, construction, or a related technical field.
- Strong organizational and communication skills, including comfort in client-facing roles.
- Ability to handle complex site logistics and multi-step coordination tasks.
- Proficient with Microsoft 365, cloud file systems, and general office tools.
- Comfortable working in both office and onsite environments.
- Legal authorization to work in Puerto Rico/US.
- Valid driver’s license with ability to travel across Puerto Rico.
Nice To Haves
- Familiarity with reality capture or surveying workflows (e.g., 3D laser scanning, photogrammetry).
- Bilingual (Spanish/English).
Responsibilities
- Attend onsite meetings with clients, facility managers, and contractors to review project requirements, safety protocols, and site conditions.
- Coordinate site access alongside the reality capture team, including security clearances, escorts, and facility logistics.
- Serve as an onsite liaison during scanning activities to ensure smooth communication and decision-making.
- Assist the field team with setting scan targets, labels, and reference markers as needed for project alignment with third-party survey teams.
- Help verify scanning paths, sequencing, and site readiness.
- Review scopes and existing documents with the field team prior to mobilization.
- Organize and structure raw scan data, notes, and site imagery for handoff to production teams.
- Confirm data completeness and coordinate follow-up site visits when necessary.
- Prepare project plans, schedules, agendas, and logistical checklists for each reality capture project.
- Coordinate equipment needs, field team travel logistics, and daily site access requirements.
- Track project milestones, risks, and deliverables to maintain schedule integrity.
- Provide clear and timely communication to clients throughout the project lifecycle.
- Prepare meeting notes, progress summaries, and action items.
- Facilitate smooth handoffs between field technicians, project managers, and production staff.
- Document scope changes and ensure internal alignment on updates.
Benefits
- Opportunity to work with a fast-growing firm using cutting-edge reality capture technology and BIM technology.
- Clear career development pathways into project management or advanced field roles.
- Collaborative, supportive team environment with exposure to diverse facilities and project types.
- Competitive compensation and opportunities for performance-based growth.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
11-50 employees
