On-Site Management Executive (Queens)

Akam Associates Inc • New York, NY

24d • Onsite

About The Position

The On-Site Property Manager is responsible for the day-to-day operations, maintenance, and administration of a large cooperative community in Queens, NY. This role ensures that the property is well-maintained, financially sound, compliant with all local laws, and that residents receive exceptional service. The Manager serves as the primary liaison between shareholders, the Board of Directors, building staff, contractors, and the managing agent.

Requirements

• Minimum 5+ years of experience managing a cooperative or condominium property in NYC; on-site experience preferred.
• Strong knowledge of NYC housing regulations, HPD/DOB filings, and building systems.
• Excellent communication, organizational, and leadership skills.
• Proficiency in property management software (e.g., BuildingLink, Yardi, or similar).
• Ability to handle multiple priorities and manage staff effectively.

Responsibilities

• Oversee the daily operations of the property, including building systems, preventive maintenance, and capital improvement projects.
• Conduct regular inspections to ensure the property’s cleanliness, safety, and regulatory compliance.
• Coordinate and supervise building staff, including the superintendent, porters, and doormen.
• Manage vendor and contractor relationships; solicit bids, review contracts, and oversee project completion.
• Ensure compliance with NYC Local Laws (e.g., LL84, LL87, LL152, etc.) and other regulatory requirements.
• Act as the primary on-site contact for residents, responding promptly to inquiries, service requests, and complaints.
• Support the Board of Directors by preparing management reports, attending monthly meetings, and executing Board directives.
• Maintain positive, professional relationships with shareholders and foster a strong sense of community within the building.
• Assist with preparation and management of the annual operating budget.
• Review invoices, track expenses, and ensure adherence to budgetary guidelines.
• Collect maintenance payments, manage arrears, and work with accounting and legal teams as needed.
• Maintain accurate records, correspondence, and files in accordance with management company policies.
• Ensure compliance with NYC building codes, HPD, FDNY, and DOB requirements.
• Maintain certificates of insurance and required safety documentation.
• Implement emergency procedures and coordinate response during building incidents.

Benefits

• AKAM is proud to be Great Place to Work-Certified™.
• Our benefits include several healthcare, dental and vision options, a retirement program, paid time off plans, 11 paid holidays per year, educational reimbursement, transportation discount purchase programs, service, and performance awards – in addition various social and recreational activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 251-500 employees