Office Utility Administration

Sailfish Point Property Owners And Country Club Association • Stuart, FL

398d • $41,600 - $52,000

About The Position

The Office Utility Administration position at Sailfish Point Property Owners and Country Club Association, Inc. involves providing clerical, accounting, and administrative support to the Sailfish Point Utility Corporation. The role is focused on maintaining accurate records, processing utility bills, and serving as a liaison between residents, vendors, and utility staff under the supervision of the Director of Utilities.

Requirements

• High School diploma or equivalent required.
• Valid Driver's License required.
• Excellent communication and customer service skills.
• Organized, dependable, and detail-oriented.
• Advanced knowledge of Microsoft applications including Word, Excel, Outlook, and PowerPoint.

Nice To Haves

• Experience with Adobe Acrobat and Photoshop.
• Familiarity with CBSW and Jonas software.
• Knowledge of utility operations and regulatory agency requirements.

Responsibilities

• Maintain current database in CBSW billing software for utility billing.
• Perform monthly meter reading and entry into CBSW program.
• Process utility bills, upload ledgers to accounting department, and email/print bills.
• Archive bill statements and contact residents regarding high usages or service line issues.
• Maintain customer records including account changes, meter changes, complaints, and credits.
• Monitor the Neptune 360 smart meter program.
• Code and process invoices weekly for accounts payable.
• Submit monthly variance reports for financial tracking.
• Generate capital request forms and maintain records for capital purchases.
• Assist with operational and capital budget development and projections.
• Act as a liaison between residents, vendors, and utilities staff.
• Order materials and supplies as requested by department staff.
• Assist the Project Engineer with special projects related to infrastructure, landscape, and utility operations.

Benefits

• Competitive hourly wage of $20 - $25.
• Full-time employment.

What This Job Offers

• Job Type: Full-time
• Industry: Personal and Laundry Services
• Education Level: High school or GED