Office Technician - Special Services

Washington Elementary School District 6 • Glendale, AZ

8d • Onsite

About The Position

Under direct supervision, incumbent(s) performs a variety of office support duties such as data entry; requesting and printing automated reports as scheduled or by request; reviewing paperwork such as applications, purchase requisitions, payroll timesheets, employee information and student information for accuracy and completeness; and, providing routine information to staff and the public.

Requirements

• High school diploma or general equivalency diploma (G.E.D.)
• One year experience providing clerical or secretarial support; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Office principles and procedures
• Filing procedures and file maintenance
• Business English, punctuation, grammar and spelling
• Computer related software applications
• Principles and procedures in area of assignment
• Program procedures and services as related to area of assignment
• Federal and state laws governing area of assignment
• Coding, classifying, recording, retrieving and verifying routine information
• Applying standard practices in area of assignment including bookkeeping, procurement, human resources, etc.
• Using a personal computer and other various types of office equipment
• Using related software applications
• Interpersonal communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Responsibilities

• Performs data entry into automated programs including information such as purchase requisitions, payroll timesheets, student health records, student enrollments and withdrawals, student demographics and maintenance work orders.
• Generates reports and other documentation for reporting purposes and reviews for accuracy.
• Types and composes memos, letters, forms and reports including psychologist reports, inter-office memos, correspondence, over due book notices, truancy letters and reports, newsletters, flyers, signs, requests for public records and/or court orders.
• Answers phones and questions regarding pricing, payrates, general accounting, enrollment and withdrawals, immunization requirements and budget information.
• Schedules appointments for meetings and keeps calendars for those in area of assignment.
• Maintains office file systems such as student records, purchase orders and personnel records by updating new information and removing old information.
• Other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees