Office Support - University Staff Temporary Employee

University of Wisconsin Oshkosh • Whitewater, WI

81d • $15

About The Position

The University of Wisconsin - Whitewater seeks temporary Office Support employees. This position provides administrative and clerical assistance to ensure the smooth operation of an office. UW-WHITEWATER CONTINUALLY ACCEPTS UNIVERSITY STAFF TEMPORARY EMPLOYMENT (USTE) APPLICATIONS. Full-time students may not be eligible for University Staff Temporary Employment.

Requirements

• Extensive knowledge of various uses of computer applications such as spreadsheets, databases, and word processors. The tools include Windows operating system, Microsoft Office, Excel, Adobe Acrobat, Calendar, and web tools.
• Skilled in typing proficiency and excellent 10-key skills. Basic accounting knowledge.
• Effective problem-solving techniques and decision-making skills in difficult situations.
• Excellent written and oral communication skills and familiarity with business style format.
• Ability to exercise considerable independent judgment, attention to detail, and high level of accuracy.
• Excellent organizational skills and the ability to prioritize and organize a variety of activities and projects simultaneously.
• Capacity to take initiative on projects and office duties, and a willingness to learn new processes.
• The ability to delegate work to appropriate staff, such as student employees.
• Ability to train and supervise student employees.
• Knowledge of basic supervisory techniques in order to monitor and evaluate work and provide information for performance evaluations.
• Excellent interpersonal skills and the ability to provide accurate and efficient service to staff, clients, other campus personnel, the general public, and vendors.
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.
• Ability to lift 40 pounds.
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.

Responsibilities

• Greet visitors, provide information, accept and relay messages, refer to appropriate faculty or office.
• Oversee and maintain departmental equipment, furniture, keys, and office supplies (including business cards and photocopy machine). Order office supplies, coordinate equipment purchases, and complete maintenance requests.
• Establish/maintain accurate inventory of capital/non-capital items.
• Maintain inventory of printed marketing items in cooperation with the Communications and Marketing Coordinator. Work with University Mail Room and Printing Services to mail various publications.
• Attend pertinent meetings, workshops and seminars relevant to the enhancement of job performance as time permits.
• Ensure accuracy of University, unclassified, and student staff hours and leave reports.
• Help coordinate new staff searches.
• Perform various data entry tasks as they arise.
• Develop and carry out an application maintenance system with the University Archivists for Records Retention Disposition Authorization.
• Maintain accurate, current event and meeting files and documents.
• Maintain office financial records on budget expenses and balances, and verify and reconcile monthly expenditures.
• Provide assistance with preparation of brochures, flyers, pamphlets, program agendas, graphs/charts as well as digital media including web pages on behalf of Directors, Assistant Directors, and Academic Coordinators.
• Maintain contact and serve as liaison with other college departments, campus offices, or general public in coordinating departmental functions and providing information.
• Take minutes at meetings as necessary; prepare and distribute minutes and other reports as required.
• Request cash travel advances and report expenses per system policy.
• Schedule and maintain appointments and meetings.
• Participate in decisions for physical needs of Department.
• Independently responsible for the operation of and training on the Departmental computers.
• Provide occasional project and staff support as needed.
• Actively participate on event coordination teams to establish event goals and delegate responsibilities appropriately.
• Take the lead in event management, including but not limited to, room reservations and set up, catering orders, invitations and registration, print materials, décor and entertainment, and invoice processing.
• Coordinate event related marketing or print materials.
• Develop and implement office procedures and processes as appropriate.

Benefits

• The starting hourly rate for this USTE position is $15/hr.
• Employment will require a criminal background check.

What This Job Offers

• Industry: Educational Services