Office Support Specialist - Part Time
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About The Position
The Office Support Specialist role is a vital position within the organization, responsible for a variety of front desk and office support tasks that are essential for maintaining the day-to-day operations of the office environment. This role involves managing reception duties, assisting with basic administrative tasks, and providing logistical support to the Facilities team. The Office Support Specialist will be the first point of contact for guests and employees, ensuring a welcoming atmosphere and a positive first impression. Key responsibilities include answering phones, greeting and signing in guests, distributing mail and packages, stocking office supplies, and maintaining the cleanliness and organization of common areas. Additionally, the specialist will coordinate and support special events, such as company meetings and team-building activities, contributing to a collaborative work culture. In this role, the Office Support Specialist will be tasked with answering and routing incoming phone calls, managing the reception area, and ensuring it remains clean and organized. They will receive, sort, and distribute postal mail and overnight shipments, as well as coordinate outgoing mail and packages. The specialist will assist with clerical tasks such as filing, data entry, and scheduling, while also supporting the Facilities team with day-to-day needs as directed. They will serve as a point of contact for employees needing assistance with office organization and will help maintain office supplies and manage inventory. Furthermore, the specialist will assist in the management of common areas, including kitchens and conference rooms, ensuring they are well-kept and functional for all employees. The ideal candidate for this position will possess strong verbal and written communication skills, a friendly and professional demeanor, and the ability to manage multiple tasks effectively. Attention to detail is crucial for maintaining a well-organized reception area and for successful event coordination. The Office Support Specialist must be flexible and willing to assist with unexpected tasks and events as they arise, demonstrating a proactive approach to their responsibilities. This role is fully in-office, requiring the specialist to work closely with the Facilities and Operations team to provide necessary support and adapt to changes in office operations as needed.
