Office Support Specialist - Facilities - Krannert Center for the Performing Arts

University of Illinois • Urbana, IL

398d • $43,077 - $43,077

About The Position

The Office Support Specialist position at the Krannert Center for the Performing Arts supports the Facilities Team by managing various administrative tasks including inventory control, staff scheduling, key management, and processing financial transactions. This role is essential for ensuring smooth operations within the facilities and involves interaction with staff, visitors, and vendors.

Requirements

• High school diploma or equivalent.
• Two years of college coursework or work experience performing office/clerical activities.
• One year of work experience comparable to the second level of this series.
• Working knowledge of clerical and office procedures.
• Proficiency in Excel, Word, and Filemaker.
• Ability to operate a calculator quickly and accurately.
• Ability to choose the right mathematical methods or formulas to solve problems.
• Ability to handle stress of deadlines.
• Personable and cooperative with co-workers.
• Ability to follow instructions with minimal supervision.
• Knowledge of the productions and activities carried out in the organization.

Responsibilities

• Monitor Building Operations Team setup sheets and track down missing information.
• Double check inventory such as chairs and tables to prevent overbooking.
• Work with the Events office to create and edit the Attendant work schedule.
• Track Building Operations overtime list and create billings for hours worked.
• Attend daily Building Operations change of shift meetings.
• Participate in weekly COPE meetings.
• Issue keys and accept key deposit payments.
• Count the safe and process change orders.
• Greet visitors, vendors, and construction crew, directing them to the proper location.
• Perform other duties as assigned.

Benefits

• Overtime eligible position
• Competitive starting wage
• Civil Service position with job security

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED