OFFICE SUPPORT ASSISTANT IV #00078878

University of Missouri System • Rolla, MO

78d • $15 - $16

About The Position

The Faculty Affairs Office at Missouri University of Science & Technology is actively searching for a dynamic and driven individual to join our team as an Office Support Assistant IV. This position is fully in person, and we are eager to provide training as needed. The role involves providing reliable and high-quality support to an office dedicated to assisting faculty in all aspects of their diverse careers.

Requirements

• High school diploma or equivalent
• At least 5 years of experience from which comparable knowledge and skills can be acquired

Nice To Haves

• Strong analytic and time management skills, as well as excellent organizational and interpersonal skills
• The ability to manage multiple projects simultaneously while exhibiting strong attention to detail
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) as well as Zoom and other technologies that foster hybrid collaboration
• Demonstrated experience with travel arrangements, managing multiple calendars, preparing meeting agendas, and synthesizing data/information
• Ability to maintain a high level of confidentiality

Responsibilities

• Answer the phone, direct calls, greet visitors, and provide information to faculty and others as appropriate
• Support office meetings by sending invitations, reserving rooms, preparing agendas, and taking minutes
• Track and route forms, communicate information to on- and off-campus constituents, and maintain office records
• Purchase/order supplies and equipment, use campus credit card, and reconcile expenditures. Process vouchers and other campus forms
• Schedule events, reserve locations, create flyers, coordinate logistics, prepare materials, order food and other necessary items, and set up and clean up for events as needed; Attend events as needed
• Assist with several campus awards processes
• Monitor and respond to messages in various email boxes
• Help develop and disseminate various surveys, evaluations and assessments
• Create and work with Excel spreadsheets
• Help update webpages
• Perform other job-related duties as assigned

Benefits

• Comprehensive benefits package, including medical, dental and vision plans
• Retirement contributions
• Paid time off
• Short- and long-term disability
• Paid parental leave
• Paid caregiver leave
• Educational fee discounts for all four UM System campuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees