OFFICE SUPPORT ASSISTANT III #000252565

University of Missouri System • Rolla, MO

77d • $14 - $18

About The Position

The Office Support Assistant within the Vice Chancellor for Student Success suite provides professional support to the Vice Chancellor and Assistant Vice Chancellors, as well as a broad variety of administrative duties for the office. In performing duties, the Office Support Assistant will work independently and collaboratively as appropriate and exercise initiative, judgement, discretion, and confidentiality.

Requirements

• High school diploma or equivalent.
• At least 3 years of experience from which comparable knowledge and skills can be acquired.

Nice To Haves

• Excellent written and verbal communication skills.
• Strong organizational and interpersonal skills.
• Ability to manage multiple projects simultaneously while exhibiting attention to detail.
• Experience in managing events, travel arrangements, multiple calendars, and preparing meeting agendas.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook Calendar) and PeopleSoft.
• Experience completing basic website updates.
• Experience working in higher education.

Responsibilities

• Provide support to Vice Chancellor and Assistant Vice Chancellors via direction from the Executive Communications Manager.
• Effectively manage calendars and agendas.
• Assist with workday preparation by anticipating information needs such as support documents, materials, itineraries, and information.
• Coordinate logistics and provide administrative support for a variety of events, projects, committees, and meetings.
• Compose and send correspondence, reply to emails and other inquiries on behalf of the office, some of which involve highly confidential and/or sensitive matters.
• Serve as a resource person to others within the Division of Student Success.
• Provide a positive first impression and back-up to the reception desk as needed.
• Manage incoming calls and visitors, supplies, requisitions, and requests for repairs.
• Coordinate office coverage.
• Coordinate travel and accommodations as needed; prepare travel and expense reports for prompt reimbursements.
• Pay bills, subscriptions, memberships, invoices, etc.
• Maintain website, office telephones, and oversee division email inboxes.
• Special projects/other duties as assigned.

Benefits

• Generous leave.
• Health plans.
• Retirement contributions.
• Paid time off.
• Short- and long-term disability.
• Paid parental leave.
• Paid caregiver leave.
• Educational fee discounts for all four UM System campuses.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees