iMSKA Office Supervisor
About The Position
Working alongside the clinicians of ATI Physical Therapy, the Institute for Musculoskeletal Advancement (iMSKA) is dedicated to progressing quality clinical care with a focus on value. It was established to offer long-lasting and ongoing contributions to the growing body of scientific knowledge and evidence in the management of patients with MSK conditions. We are seeking a highly organized and detail-oriented individual to join our team as an Office Supervisor. The ideal candidate will be responsible for overseeing the administrative operations of the Institute while also managing day-to-day office transactions and records. This is an individual contributor role; no direct reports. This role requires excellent multitasking abilities, strong communication skills, and a solid understanding of bookkeeping principles. This is a remote, part-time position, 20 hrs. per week.
Requirements
- Proven experience in office management and bookkeeping roles.
- Proficiency in accounting software (e.g., QuickBooks, Xero) and MS Office suite.
- Strong analytical skills and attention to detail.
- Excellent organizational and time management abilities.
- Ability to work independently and as part of a team.
- Excellent communication and interpersonal skills.
Nice To Haves
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Responsibilities
- Manage accounts payable and accounts receivable processes, including invoicing clients, processing payments, and reconciling accounts.
- Maintain accurate records by recording day-to-day transactions in the accounting software.
- Prepare financial reports, such as profit and loss statements, balance sheets, and cash flow statements, on a regular basis.
- Assist with budgeting and forecasting activities to ensure financial stability and growth.
- Ensure timecards are completed for processing payroll on a bi-weekly basis
- Assist director in creation and tracking of annual reports
- Support learning delivery of residency and fellowship materials
- Support the hiring process by posting job openings, scheduling interviews, and conducting initial screenings
- Assist with onboarding new employees and facilitating training sessions as needed
- Ensure compliance with all relevant laws, regulations, and company policies related to financial transactions, data protection, and workplace safety.
- Keep abreast of changes in accounting standards and regulations to ensure accurate financial reporting.
- Maintenance of all policies & procedures
- Act as the main point of contact for vendors, suppliers, and service providers
- Manage office and training-related supply needs to support Institute team and CEU faculty
- Handle general office correspondence, including emails, phone calls, and mail.
- Maintain CEU calendar and administration
- Track, submit, and maintain organized records of state level CEU approvals
- Issue post completion assessment and manage attendance records
- Creation and tracking of iMSKA H1B applications
- Assist in green card applications
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
