Office Supervisor - Saratoga Performing Arts Center

Legends Global•Saratoga Springs, NY

About The Position

Legends Global is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It's our expertise that makes up Legends Global . We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations. Responsibilities This position performs a variety of administrative and operational functions in support of the venue team. : Draft letters, reports and other correspondence in a timely, accurate manner. Provide routine information regarding events, operations, policies and procedures for various operations within the unit. Maintain a variety of files and records of information (e.g. attendance, event files, expense records, employee files, etc.). Prepare various schedules as required. Enforce and implement corporate policies and procedures and remain well informed of all office functions on a daily basis. Meet with vendors and Non-Profit Groups to assist with negotiating contracts (with directions from the General Manager or Corporate), Scheduling, and completing services or needed. Maintain and order all necessary supplies and materials for the offices using corporate programs. Serve as keeper of the records for all current and closed files within the office. Maintain all necessary contracts, lease agreements, etc. for office equipment including copiers, computers & software. Make cost projection for budget related to office maintenance expenses based on past expenditures, projected growth and workload. Review or prepare labor schedules. Perform other related duties, tasks and responsibilities as required from time to time This position will incorporate duties of other positions, including, but not limited to: Cash Room Supervisor, Accounting Clerk and Payroll Clerk. -20.00 per hour

Requirements

High school diploma.
Six months of experience in office management principles and procedures.
Work independently, exercising judgment, and initiative.
Excellent verbal and customer service skills.
Knowledge of MS Office and typing skills.
Ability to participate in a team environment.
Ability to understand written and oral direction and communicate same with others.
Mobility is needed to attend various meetings and events. Hours may be extended or irregular to include nights, weekends and holidays. Travel may be required.
Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training.
Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day that the safety incident has been reported to you.

Nice To Haves

Microsoft Office(Excel, PPT, Word, Outlook)

Responsibilities

Draft letters, reports and other correspondence in a timely, accurate manner.
Provide routine information regarding events, operations, policies and procedures for various operations within the unit.
Maintain a variety of files and records of information (e.g. attendance, event files, expense records, employee files, etc.).
Prepare various schedules as required.
Enforce and implement corporate policies and procedures and remain well informed of all office functions on a daily basis.
Meet with vendors and Non-Profit Groups to assist with negotiating contracts (with directions from the General Manager or Corporate), Scheduling, and completing services or needed.
Maintain and order all necessary supplies and materials for the offices using corporate programs.
Serve as keeper of the records for all current and closed files within the office.
Maintain all necessary contracts, lease agreements, etc. for office equipment including copiers, computers & software.
Make cost projection for budget related to office maintenance expenses based on past expenditures, projected growth and workload.
Review or prepare labor schedules.
Perform other related duties, tasks and responsibilities as required from time to time
This position will incorporate duties of other positions, including, but not limited to: Cash Room Supervisor, Accounting Clerk and Payroll Clerk.