Office Supervisor - Public Health Services

San Joaquin County, CA • Stockton, CA

366d

About The Position

This department promotional examination is being given to fill one (1) vacancy in Public Health Services within the Health Care Services Department and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail.

Requirements

• Experience: One year of work at a level equal to or higher than Office Assistant Specialist in San Joaquin County service.
• Experience: Two years of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service.
• Experience: Four years of general clerical, secretarial and/or office technical work, including at least two years performing duties at or above a full-journey level.
• Substitutions: a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience.
• Certificates: If required by the nature of the assignment, 1) Possession of acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) Possession of an acceptable proficiency certificate in one or more computer software programs.
• Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment.

Responsibilities

• Functions as a first-level supervisor, usually over a medium to large-sized clerical unit; assigns, reviews, directs and evaluates the work of subordinate clerical staff; ensures that work is distributed to maintain the flow and quality of work performed within established standards.
• Orients new employees to the unit and provides training; ensures that staff understand and comply with unit policies, procedures, and standards; interprets rules, regulations, and procedures; provides interpretation of policies based on management expectations.
• May perform highly complex work within the unit, which may include the provision of basic quasi-administrative/analytical support to managers, supervisors, professionals and other staff; gathers, analyzes and maintains specialized and complex information related to a wide range of departmental operations; researches, compiles, maintains and processes statistical, financial and/or other numerical data to support highly specialized office functions; coordinates and/or performs departmental personnel, payroll, purchasing, inventory, systems maintenance and/or other functions; may perform highly-advanced clerical accounting duties; prepares summaries of unit activities; prepares reports and correspondence related to unit activities.
• Prepares a variety of difficult and complex reports, letters, resolutions and other documents; maintains and monitors complex work logs and tracking systems; reviews and analyzes complex legal, custody, health care and other administrative records to identify needed information; develops and maintains complex spreadsheets and databases, either by hand or computer; develops forms, form letters and related documents; may modify or create basic software applications.
• May develop and recommend office policies; reviews office procedures and recommend changes to improve office efficiency and effectiveness; implements changes to office policies and procedures.
• As an incidental duty, may provide secretarial support to managers and/or other staff; serves as a liaison between superiors and staff; receives and screens visitors and callers and exercises considerable judgment in their disposition; schedules meetings and appointments for superiors; makes travel arrangements; interprets and explains a limited range of specialized or technical information; may take and transcribe minutes at meetings, conferences or hearings.

Benefits

• Health Insurance: Choice of three health plans: Kaiser Plan, Select Plan, and Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.
• Dental Insurance: Choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. No cost for employee only coverage; dependent coverage is available at the employee's expense.
• Vision Insurance: Coverage through Vision Service Plan (VSP). No cost for employee only coverage; dependent coverage is available at the employee's expense.
• Life Insurance: Coverage based on years of service, with options to purchase additional term life insurance.
• 125 Flexible Benefits Plan: Voluntary program allowing employees to use pre-tax dollars for health-related expenses.
• Retirement Plan: Covered by the County Retirement Law of 1937.
• Deferred Compensation: Maintains a deferred compensation plan under Section 457 of the IRS code.
• Vacation: Earned vacation increases with years of service.
• Holidays: Earn 14 paid holidays each year.
• Sick Leave: 12 working days of sick leave annually with unlimited accumulation.
• Bereavement Leave: 3 days of paid leave for the death of qualifying family member.
• Merit Salary Increase: Eligible for merit increase after serving 52 weeks on each step of the salary range.
• Educational Reimbursement Program: Eligible employees may be reimbursed for career-related course work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees