Office Staff

White Oak ISD•White Oak, TX

8d•Onsite

About The Position

The Middle School Campus Office plays a vital role in supporting daily campus operations by serving as the welcoming first point of contact for students, staff, families, and visitors. We are the mighty, rough-and-ready Roughnecks of a TEA-rated “A” campus with distinctions and a three-time Academic UIL Champion, committed to excellence in academics, student support, and community engagement. This position requires a highly organized, dependable, and professional individual who thrives in a fast-paced school environment and is eager to help us continue growing a culture of excellence, service, and pride.

Requirements

High school diploma or GED required.
Minimum of 2 years of experience in an office, clerical, or administrative support role preferred
Demonstrated ability to manage multiple tasks in a fast-paced environment
Experience working with students, parents, staff, and administrators
Proficiency in office procedures including filing systems, record keeping, scheduling, and data entry
Experience using student information systems, attendance software, and standard office technology (copiers, multi-line phones, email systems)
Strong organizational, communication, and customer service skills.
Ability to maintain confidentiality and exercise professionalism at all times.
Ability to remain seated or standing for extended periods of time while performing office and front-desk duties
Frequent use of hands and fingers to operate computers, phones, copiers, and other standard office equipment
Ability to communicate effectively in person and over the telephone
Frequent bending, stooping, reaching, and twisting as required for filing, retrieving records, or assisting students and staff
Ability to lift, carry, push, or pull materials and supplies weighing up to 20–30 pounds
Visual acuity required for reading documents, computer screens, and written communications
Ability to move throughout the campus to deliver documents or assist with campus operations as needed
Ability to maintain stamina and focus in a fast-paced, high-traffic office environment
Ability to respond appropriately to emergency situations, including drills or campus incidents

Nice To Haves

Associate’s degree or college coursework preferred
Experience in a school or educational setting strongly preferred
Secretarial or administrative certification preferred (not required).
Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
Knowledge of school policies, attendance procedures, and confidentiality requirements (FERPA) preferred.
First Aid/CPR certification preferred or willingness to obtain

Responsibilities

Serve as the primary point of contact for students, parents, staff, and visitors, providing courteous and professional assistance
Manage the front office operations, including answering multi-line phones, greeting visitors, and directing inquiries appropriately
Maintain accurate student attendance records, process absences and tardies, and communicate attendance information to staff and administration
Assist campus administrators with clerical and administrative support, including scheduling, correspondence, data entry, and report preparation
Maintain student records and files in compliance with district policies and confidentiality requirements (FERPA)
Coordinate student check-in/check-out procedures and verify proper documentation
Process and distribute campus communications, including announcements, emails, and parent notifications
Support campus operations by managing supply inventories, submitting purchase requests, and maintaining office equipment
Assist with campus testing logistics, including documentation, rosters, and secure handling of materials, as assigned
Collaborate with nurses, counselors, and administrators to support student needs
Monitor campus traffic and follow safety and security procedures, including visitor sign-in and badge protocols
Provide support during campus events, emergencies, and drills as needed
Perform other duties as assigned by campus administration to support the effective operation of the school