Office Specialist - Temporary position

State of Nebraska • Omaha, NE

1d • $17 • Onsite

About The Position

Join the dynamic team at the State of Nebraska’s Department of Health and Human Services (Omaha State Office Building), Division of Public Health, as a full-time Temporary Office Specialist! As an Office Specialist, you will play a key role in providing administrative support and excellent customer service to the Office of Children’s Services Licensing.

Requirements

• Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.
• OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
• Knowledge of general office procedures, data entry, and recordkeeping
• Familiarity with confidentiality practices such as HIPAA
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with attention to detail
• Clear and professional communication, both written and verbal
• Ability to manage time, meet deadlines, and work independently
• Comfortable adapting to new systems and changing priorities
• Able to handle sensitive information with care and discretion

Nice To Haves

• At least 1 year office experience.
• Experience with Office Equipment primarily scanner/copiers.
• Knowledge of Microsoft Office Suites.
• Familiarity with confidentiality practices such as HIPAA.

Responsibilities

• Organize and scan archived and current licensing paper files for conversion to electronic files.
• Format and upload newly created electronic files onto licensing database.
• Work with statewide licensing staff to transfer paper files for conversion to electronic files.
• Provide coverage for Office Technician: answering phones, assisting walk-ins, processing and uploading licensing documents to the public website.
• Provide coverage for Office Specialist positions.

Benefits

• We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life.
• Your paycheck is just part of your total compensation.
• Check out all that the State of Nebraska has to offer!
• Benefit eligibility may vary by position, agency and employment status.
• For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed