Office Specialist

Invicta Software

18h

About The Position

Invicta Software is seeking a detail-oriented and proactive Office Specialist to support our dynamic team. This role is essential in maintaining smooth daily operations, ensuring effective communication, and providing administrative support across departments. If you thrive in a fast-paced environment and enjoy being the backbone of office efficiency, this position offers an exciting opportunity to contribute to our company’s success.

Requirements

High school diploma or equivalent required; Associate’s degree or higher preferred.
Minimum of 2 years’ experience in an administrative or office support role.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational skills with exceptional attention to detail.
Excellent verbal and written communication abilities.
Ability to multitask and prioritize effectively in a fast-paced environment.
Professional demeanor with a customer-focused attitude.

Nice To Haves

Experience with office management software or tools is a plus.

Responsibilities

Oversee daily office activities including scheduling, correspondence, and meeting coordination.
Maintain and organize physical and digital filing systems to ensure easy access to information.
Assist with onboarding new employees by preparing workstations and facilitating orientation logistics.
Manage office supplies inventory and place orders to prevent shortages.
Coordinate with vendors and service providers to ensure office equipment is maintained and operational.
Support preparation of reports, presentations, and other documentation as needed.
Handle incoming calls, emails, and visitor inquiries professionally and efficiently.
Collaborate with HR and other departments to support company-wide initiatives and events.