Office Specialist - PT

Molson Coors•Chicago, IL

10h•Onsite

About The Position

The Office Services Specialist (part-time) in Chicago, IL, is a member of the facilities team within the Legal, Communications & Government Affairs function at Molson Coors. This role is responsible for the successful receipt, management, and delivery of mail and goods. The specialist must possess full knowledge of USPS, UPS, and FedEx processes and regulations, particularly regarding cost-effective shipping methods in the alcoholic beverage business.

Requirements

You have a high school degree/GED
You have knowledge of legal requirements, regulations and processes for shipping alcohol and beer
You can operate mailroom equipment, ability to lift 50 lbs, and load and unload delivery routes
You are proficient in Microsoft Word, Excel and Outlook
You communicate clearly and effectively with all levels within the company and manage professionally confidential information
You work independently with little supervision in a deadline-driven environment
You love a challenge. You complete complex projects quickly and adeptly with your understanding of the business priorities and manage professionally confidential information
You build relationships and collaborate to get to the desired outcome
You take accountability for results – acting with integrity and honoring commitments

Responsibilities

Execute planned deliveries, pick ups and specialized mail needs
Accept, sort, calculate and apply postage utilizing processes and distribute incoming and outgoing mail according to USPS guidelines, internal procedures, safety requirement goals and deadlines
Complete mailing process by weighing, metering and sealing outgoing mail
Process and manifest inbound and outbound express and bulk mail and cross - train new employees in express area
Track all dollars spent on mail, permits, USPS, FedEx, postage used and process monthly reports for finance
Follow up on all undeliverable packages with sender
Audit airbills to ensure accuracy, delivery and appropriate charges
Order and update supplies to ensure adequate quantity for all size shipments are available
Ensure business code directories are current
Maintain monthly charge-back reports for all forms, mail and copy
Update and communicate all personnel moves and mail stops in respective areas
Maintain equipment and quality controls of work by operating, inspecting and performing minor repairs on equipment
Communicate with vendors, agencies, brands and sales departments regarding their mail support needs