Office Specialist

City of Sacramento • Sacramento, CA

402d • $39,408 - $55,451 • Remote

About The Position

The Office Specialist position at the City of Sacramento involves providing a variety of office support activities to an assigned department or division. This role requires performing clerical duties such as data entry, record-keeping, and customer service, while ensuring compliance with established policies and procedures. The position is designed for individuals who can work independently with minimal supervision and is considered a journey-level role within the Office Specialist series.

Requirements

• One (1) year of experience performing a wide variety of general clerical duties.
• Possession of a High School diploma or G.E.D. equivalent.
• Typing speed of not less than forty (40) net words per minute.

Nice To Haves

• Bilingual in English and another language.

Responsibilities

• Perform a wide variety of office administrative duties to support assigned department/division/section/unit, including filing, preparing records and reports, and processing permits and licenses.
• Maintain accurate and detailed records, verify accuracy of information, and research discrepancies.
• Prepare, copy, collate, and distribute a variety of documents; ensure proper filing of copies in central files or electronically.
• Compose, type, format, and proofread a variety of documents including letters, reports, and memos.
• Compile information and data for statistical and financial reports; check data and prepare reports, manuals, and announcements.
• Perform general reception duties; receive and screen visitors and telephone calls, and provide information regarding City services.
• Maintain and update record systems and specialized databases; verify accuracy of information.
• Receive, open, time stamp, sort, and distribute all incoming mail, faxes, invoices, and parcels.
• Monitor and order office supplies; submit expense claims.
• Establish and implement file, index, tracking, and record-keeping systems.

Benefits

• Bilingual pay option if deemed operationally necessary.
• Participation in the California Public Employees' Retirement System (CalPERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: High school or GED