Office Specialist

Nebraska Department Of Transportation • Lincoln, NE

413d • $33,842 - $33,842

About The Position

The Office Specialist position at the Nebraska Department of Transportation (NDOT) involves supporting the Operations Division by managing procurement processes, generating purchase orders, and ensuring accurate documentation for vendor transactions. This role is essential for maintaining safe highway systems in Nebraska and offers a positive work culture with opportunities for career development and advancement.

Requirements

• Coursework or training in administrative/office support functions or related areas.
• Experience in customer service or public contact roles.
• Familiarity with administrative/office/secretarial support work.
• Basic knowledge of Microsoft Word and Excel.

Nice To Haves

• Warehouse and/or procurement experience.
• Experience with PFC (E1) Procurement Module.
• Strong customer service skills.
• Experience in processing documents within established time frames.

Responsibilities

• Generate purchase orders for state contract items in the EnterpriseOne System.
• Receive, upload, and store various procurement documents electronically.
• Conduct three-way matches for payment processing with vendors and districts.
• Compute amounts on vendor invoices and ensure accuracy in billing documents.
• Review delivery tickets and invoices to confirm accuracy and compliance with purchase orders.
• Calculate late delivery fees and revise purchase orders as necessary.
• Enter payments into the Roads Payment System for invoices and purchase orders.
• Scan and upload invoices and related documents into the OnBase System.
• File and retain original documents for compliance and auditing purposes.
• Complete requisition orders for stock supply re-orders.

Benefits

• Paid holidays
• Relocation assistance
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Military leave
• Paid time off
• Paid military leave
• Parental leave
• Vision insurance
• 401(k) matching
• Professional development assistance
• Loan forgiveness
• Opportunities for advancement
• Flexible schedule
• Life insurance
• Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed