Office Specialist II

State of Maine•Hallowell, ME

10d•$47,070 - $67,683

About The Position

The Maine Public Utilities Commission (MPUC) is seeking an experienced administrative professional to provide confidential, senior-level support to Commissioners and agency leadership. This position requires discretion, professionalism, and the ability to manage complex and sensitive information related to regulatory, personnel, and executive matters. The Office Specialist II supports Commission deliberations, hearings, rulemaking activities, and administrative operations in a fast-paced, regulatory environment.

Requirements

Knowledge of office administration and executive support procedures.
Understanding of confidentiality requirements and ability to manage sensitive information.
Ability to organize and prioritize multiple assignments under tight deadlines.
Familiarity with regulatory, legal, or quasi-judicial processes.
Strong written and verbal communication skills.
Technical proficiency with office software, virtual meeting platforms, document management, and audio/visual technology.
Ability to exercise independent judgment and maintain professional discretion.
Collaborative and adaptable team member.
Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Nice To Haves

Experience supporting a regulatory board, commission, or quasi-judicial body.
Familiarity with rulemaking processes and regulatory case management.
Experience with audio/visual and livestream technology for public meetings.
Knowledge of Maine State administrative, travel, and timekeeping systems.

Responsibilities

Provide confidential administrative support to Commissioners, including managing priorities, communications, and preparation of decision-making materials.
Prepare, organize, and securely distribute case binders, deliberation materials, and other sensitive documentation.
Coordinate hearings, meetings, and Commission proceedings, including scheduling, logistics, and transcription services.
Serve as lead for audio, visual, and livestream technology for Commission meetings, ensuring proper functioning and compliance with public access requirements.
Manage agency travel, including planning, expense review and approval, and staff training on State travel policies.
Administer time and attendance processes; monitor compliance and notify leadership of discrepancies.
Assist with human resources functions such as recruitment, onboarding, and compliance with personnel and confidentiality policies.
Support legal and regulatory dockets, case management, document review, and coordination with legal and analytical staff.
Coordinate rulemaking activities under the Maine Administrative Procedure Act, including filings, workflow management, and public notices.
Collaborate with administrative staff to ensure continuity of operations and provide backup support during peak workloads or staff absences.

Benefits

Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,857.68-$13,252.80 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by up to 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes a percentage of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.