Office Specialist II - Ogden AP&P

State of Utah

450d • $40,373 - $40,373

About The Position

The Office Specialist II position at the Division of Adult Probation & Parole in Ogden, UT, involves providing clerical support to the agency, which supervises individuals involved in criminal behavior. The role includes extensive data entry, monitoring jail caseloads, and assisting probation and parole offenders with their reporting needs. The ideal candidate will be detail-oriented, organized, and capable of working independently while maintaining confidentiality in handling sensitive information.

Requirements

• At least 1-year experience working in a professional office environment.
• Extensive working knowledge of MS Word/Excel and Google suite.
• Detail-oriented with strong organizational skills.
• Ability to work independently with little or no supervision.
• Experience in scanning and uploading documents into a database.
• Ability to obtain and maintain BCI access, requiring fingerprints and a background investigation.
• Experience in handling confidential information, especially law enforcement sensitive information.
• Excellent customer service skills and communication skills, both written and verbal.
• Ability to multi-task and adjust to changing work priorities.

Nice To Haves

• Working experience in a law enforcement agency.

Responsibilities

• Monitor jail caseloads and track sentencing to open cases.
• Check in offenders and assist with reporting information and questions.
• Enter F-Track information and open cases.
• Schedule and coordinate appointments and maintain calendars.
• Provide authorized agencies with information and run various reports.
• Access and run reports in law enforcement-sensitive databases, including criminal background reports.
• Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision.
• Order DA packets and police reports.
• Prepare probation and parole documents and generate agreements.
• Verify conditions of probation and parole and maintain investigation files.

Benefits

• Dental insurance
• Health and retirement benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed