Office Specialist II (Executive Assistant) - Limited Period

State of Maine•Augusta, GA

3d•$23 - $33

About The Position

The Executive Assistant provides complex administrative support to the Department of Energy Resources (DOER) and provides administrative support for the operations of the overall office. The DOER is the designated state energy office with statutory responsibilities for energy resources, planning, programs and development. The DOER seeks to advance affordable, reliable and cleaner energy for the benefit of all Maine people and businesses. The position requires independent judgement, initiative and decision making in complex administrative matters. The ability to interpret and implement the policies and decisions of superiors as well as formulate recommendations for improvement in office processes, practices and policies. Competency to be flexible and adjust to dynamic administrative needs while balancing multiple tasks and priorities. Responsibilities include the coordination of the Commissioner’s schedule, travel, procurement card, receiving and appropriately directing communications through the DOER office. Administrative support to the DOER office includes but is not limited to: Freedom of Access requests, records management, coordination of supplies and office equipment, entering and maintaining information in databases and supporting the procurement process from RFP to invoice payment. The successful candidate should have extensive experience in the use of computers and various computer applications.

Requirements

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters.
All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.
Extensive experience in the use of computers and various computer applications.

Responsibilities

Coordination of the Commissioner’s schedule
Travel arrangements
Procurement card management
Receiving and appropriately directing communications through the DOER office
Freedom of Access requests
Records management
Coordination of supplies and office equipment
Entering and maintaining information in databases
Supporting the procurement process from RFP to invoice payment

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and confidential employees receive three (3) personal leave days per calendar year.
Health Insurance Coverage– The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan– The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.